Qualifications

- Education: Bachelor's degree or Diploma in Business Administration, Communications, Office Management, Secretarial Studies, or a related field.

- Administrative Operations: Fundamental understanding of general office workflows, executive coordination, calendar management, and professional document formatting.

- Calendar & Schedule Management:

Proficiency in using digital calendar tools (e.g., Google Calendar or Microsoft Outlook) to schedule meetings, manage conflicting priorities, and set up multi-time zone calls.

- Travel & Expense Coordination: Exposure to or ability to coordinate travel itineraries, flight and hotel bookings, local transportation, and process expense claims against company policy guidelines.

- Office & Productivity Tools: Hands-on proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace (Docs, Sheets, Slides) for document preparation, spreadsheet tracking, and slide deck formatting.

- Communication & Discretion: Exceptional verbal and written communication skills with a refined, professional tone for handling executive communications, client inquiries, and internal announcements.

- Document & Record Management: Strong organizational habits in establishing structured digital filing systems, indexing confidential records, and taking concise meeting minutes.

- Task Prioritization & Adaptability: High agility to multitask, stay calm under pressure, prioritize urgent administrative tasks, and adapt quickly to sudden schedule changes.

- Vendor & Supply Management: Experience or familiarity with monitoring office supplies inventory, liaising with facility vendors, and processing administrative invoices.

- Professional Attributes: Strict adherence to confidentiality and data privacy, high integrity, warm interpersonal demeanor, strong attention to detail, and a proactive problem-solving mindset.