Executive Assistant / Administrator at BukuWarung

Special capital Region of Jakarta, Java, Indonesia -

Full Time

Start Date

Immediate

Expiry Date

08 May, 26

Salary

0.0

Posted On

07 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Communication Skills, Calendar Management, Problem-Solving, Discretion, Household Management, Personal Administration, Detail-Oriented, Proactive, Resourcefulness, Flexibility, Trustworthiness, Relationship Building, Patient, Understanding

Industry

technology;Information and Internet

Description

Job Summary: We are seeking a highly organized, detail-oriented, and proactive Executive Assistant/ Administrator to provide comprehensive support in both professional and personal domains. The ideal candidate will excel at managing complex schedules, coordinating household operations, and assisting with personal administration tasks. This role requires exceptional time management, communication skills, and the ability to handle multiple priorities with discretion and professionalism. Key Responsibilities: 1. Professional Scheduling and Administrative Support: - Manage and maintain a detailed calendar, including scheduling meetings, appointments, and events. - Coordinate and book reservations for meeting venues, restaurants, and travel arrangements as needed. - Act as the primary point of contact for meeting coordination, ensuring all parties are informed and prepared. - Manage office administrative tasks like: bill payment, cafeteria inventory, personnel management etc If needed will be good to do below: - handle email correspondence, prioritize messages, and respond on behalf of the employer when required. - Prepare agendas, take meeting notes, and follow up on action items. - Assist with light professional tasks, such as document preparation, research, and data organization. 2. Household Management: - Oversee and manage all aspects of household operations, ensuring smooth day-to-day functioning. - Coordinate grocery shopping, meal planning, and inventory management. - Supervise and schedule household staff, including maids, cleaners, and maintenance personnel. - Manage household budgets, track expenses, and handle vendor payments (e.g., utilities, subscriptions). - Organize and maintain household supplies, ensuring everything is stocked and in order. - Address any household emergencies or issues promptly and efficiently. 3. Personal Life Administration: - Assist in managing personal schedules, including workout routines, leisure activities, and social commitments. - Research and coordinate personal development activities, such as finding language tutors, fitness trainers, or hobby instructors. - Plan and organize personal events, trips, and vacations, including bookings and itineraries. - Help manage personal errands, such as dry cleaning, gift shopping, and other ad-hoc tasks. - Provide reminders and support for health-related appointments, medication schedules, and wellness goals. - Act as a trusted partner in maintaining work-life balance and achieving personal goals. Qualifications and Skills: - Proven experience as an Executive Assistant, Personal Assistant, or similar role. - Exceptional organizational and time-management skills. - Strong communication skills, both written and verbal. - Proficiency in using calendar management tools (e.g., Google Calendar, Outlook) and productivity software. - Ability to handle confidential information with discretion and professionalism. - Resourcefulness and problem-solving skills to address challenges independently. - Familiarity with household management and personal errand coordination. - Flexibility to adapt to changing priorities and schedules. - Good English speaking skills Personal Attributes: - Proactive and self-motivated with a "can-do" attitude. - Highly detail-oriented and meticulous in task execution. - Trustworthy, reliable, and able to maintain confidentiality. - Friendly, approachable, and able to build strong working relationships. - Patient and understanding, with a focus on supporting the employer’s well-being. Working Conditions & Benefits: - Working hours are 9 AM–6 PM, with flexibility for occasional evenings or weekends, when needed - Prefer in-person, all 5 days a week, can be flexible on WFH option on need basis - Open to discussing any preferences on benefits while aligning on compensation

Responsibilities

The Executive Assistant/Administrator will manage complex schedules, coordinate household operations, and assist with personal administration tasks. This includes overseeing household management, scheduling, and providing support for personal life administration.