Executive Assistant at Adtalem Global Education

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jan, 26

Salary

32.86

Posted On

07 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistant, Calendar Management, Travel Arrangements, Communication Skills, Organizational Skills, Discretion, Attention to Detail, Multi-tasking, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Documentation Preparation, Record Keeping, Team Collaboration, Problem Solving

Industry

Education Administration Programs

Description

Company Description About Walden University Walden University, an Adtalem Global Education institution, supports a diverse community of adult learners from across the U.S. and other countries, who seek to achieve their academic goals and make positive, lasting social change in their professions and communities. Walden offers more than 100 online degree and certificate programs, for students pursuing a bachelor’s, master’s, doctoral or certificate. Walden University has graduated more than 174,000 students and is accredited by the Higher Learning Commission. We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment. Visit WaldenU.edu for more information, and follow on Twitter, Instagram, Facebook, Instagram and LinkedIn. Job Description Opportunity at a Glance The position provides support only to: DVI Home Office VP DVU Group VP, VP or Campus President Institution President The position provides a wide range of administration, general support and analysis duties of a highly responsible and confidential nature. The position will have regular exposure to confidential material and requires a great deal of professionalism, discretion and integrity in dealing with internal and external contacts. Responsibilities Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to the administrative office, campuses, employees and visitors. Manages the leader’s calendar and contact database to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense statements, reserve and prepare facilities and catering. Act as a liaison between the leader and employees, clients and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis. Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and/or Presidential Cabinet. Maintains accurate records and files; develops and maintains filing systems to include electronic and hard copy, computer diskette and network systems; ensures filings are in proper format and filed in a timely manner; supplies information upon request. Provide administrative support for other member(s) of the Executive Cabinet as assigned/directed by leader. Offer support and assistance to other departments and employees as needed for special projects and/or events. Provide CEO of Adtalem Global Education and his office, documents and information as requested. Daily light housekeeping of the leader’s office. Completes other duties as assigned. Performs other duties as assigned Complies with all policies and standards Qualifications Bachelor's Degree required but may substitute a combination of education and experience. 5+ years of executive assistant experience. Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications; Meeting note taking. Excellent organizational, oral and written communication skills. Ability to multi-task, work independently and as a team member. Ability to maintain composure when working under pressure. Attention to detail. Ability to use good judgment and discretion daily as well as when presented with confidential information. Additional Information In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $18.7 and $32.86. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits. Adtalem offers a robust suite of benefits including: Health, dental, vision, life and disability insurance 401k Retirement Program + 6% employer match 15 Days of Paid Vacation Days each Calendar Year 12 Paid Holidays + 2 floating holidays For more information related to our benefits please visit: https://careers.adtalem.com/benefits. Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation

Responsibilities

The Executive Assistant provides high-level administrative support to senior leaders, managing calendars, travel arrangements, and confidential communications. They act as a liaison between the leader and various stakeholders, ensuring efficient office operations and handling complex situations.