Executive Assistant at Advanced Medical Management

Long Beach, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

95000.0

Posted On

20 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Presentation Preparation, Communication, Confidentiality, Prioritization, Budget Tracking, Expense Reporting, Liaison, System Improvement, Event Planning, Time Management, Microsoft Office Proficiency, Problem-Solving, Emotional Intelligence

Industry

Hospitals and Health Care

Description

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative and strategic support to senior leadership. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and demonstrates exceptional judgment, communication skills, and attention to detail. This role requires a resourceful professional who can manage competing priorities, handle confidential information with integrity, and serve as a trusted partner to executives and internal stakeholders. Key Responsibilities Executive Support * Manage complex calendars, meetings, and appointments across multiple time zones * Coordinate domestic travel, including detailed itineraries * Prepare agendas, presentations, reports, and briefing materials * Screen and prioritize incoming communications and correspondence * Draft emails, memos, and other professional communications on behalf of executives * Support payor contracting initiatives Operational & Administrative Management * Track action items and ensure follow-through on key initiatives * Support board meetings and leadership meetings (materials, logistics, etc.) * Assist with budget tracking, expense reporting, and invoice processing * Coordinate cross-functional projects and internal communications * Maintain confidential records and sensitive information Strategic & Cross-Functional Support * Act as liaison between executives and internal/external stakeholders * Support special projects and strategic initiatives * Improve administrative systems and workflows * Assist with event planning and company meetings Qualifications Required * 5+ years of experience supporting senior executives * Exceptional organizational and time management skills * Strong written and verbal communication skills * High level of discretion and professionalism * Advanced proficiency in Microsoft Office * Ability to manage multiple priorities with minimal supervision Preferred * Experience supporting C-suite executives * Experience in Healthcare * Bachelor’s degree or equivalent experience Key Competencies * Proactive problem-solving * Sound judgment and decision-making * Attention to detail * Adaptability and flexibility * Professional presence and emotional intelligence AMM BENEFITS When you join AMM, you’re not just getting a job—you’re getting a benefits package that puts YOU first: * Health Coverage You Can Count On: Full employer-paid HMO and the option for a flexible PPO plan. * Wellness Made Affordable: Discounted vision and dental premiums to help keep you healthy from head to toe. * Smart Spending: FSAs to manage healthcare and dependent care costs, plus a 401(k) to secure your future. * Work-Life Balance: Generous PTO, 40 hours of sick pay, and 13 paid holidays to enjoy life outside of work. * Career Development: Tuition reimbursement to support your education and growth.

Responsibilities

The Executive Assistant will provide high-level administrative and strategic support to senior leadership, managing complex calendars, coordinating travel, preparing materials, and screening communications. Key operational duties include tracking action items, supporting board meetings, assisting with budget tracking, and coordinating cross-functional projects.