Executive Assistant – Advancement Marketing & Communications at Indiana University Foundation

Bloomington, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

57000.0

Posted On

27 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Project Support, Organization, Communication, Problem-Solving, Budget Management, Expense Tracking, Drafting Reports, Presentation Creation, Event Coordination, Time Management, Discretion, Microsoft Office Suite, Adaptability, Interpersonal Skills

Industry

Fundraising

Description

Company Description Are you a high-performer who wants to contribute to a mission-driven and values-based organization? If you are motivated by doing impactful work and making a difference in people’s lives, then the Indiana University Foundation (IUF) is the place for you. At the IUF, we believe in making the dream of higher education attainable, providing support for life-changing research, and preparing the next generation of leaders. As a trailblazer among our peers, we provide fundraising leadership and endowment stewardship to support needs and initiatives across all of Indiana University’s campuses. As part of our team, you will help make IU donors' dreams last forever. At the IUF we work hard, celebrate achievements, and foster an environment where everyone’s contributions matter. We are nimble and innovative, and we want you to bring your ideas and energy to join forces with some of the best talent in our industry. In addition to being part of a meaningful mission as an IUF employee, you’ll find there are many ways to connect and collaborate. Our FUNdation (see what we did there?) Committee helps us connect and unwind with food truck lunches, holiday gatherings, costume contests, free snacks, IU spirit-wear Fridays, and spontaneous gestures that surprise and delight. Our Wellness Committee ensures that the health and well-being of our employees is top of mind through outstanding benefits, mental health offerings, and activities. We encourage community leadership and service and make space for our staff to pursue their passions. Our total rewards philosophy ensures that we support employees financially, emotionally, and in their career growth. If the IUF sounds like a fit for you, we invite you to join us today. Job Description Join the Indiana University Foundation as the Executive Assistant for Advancement Marketing & Communications. In this role, you’ll play a pivotal part in our Advancement Marketing & Communications team, using your expertise to enhance daily operations and influence the way we innovate, communicate, and work as a united team. In this highly visible position, you’ll provide strategic, high-level administrative and project support to leadership, ensuring the VP of Marketing & Communications is always one step ahead. We’re looking for someone who thrives in a dynamic, fast-paced environment and brings exceptional organization, communication, and problem-solving skills—along with a positive, proactive energy that strengthens our culture and inspires those around them. If you’re highly engaged, resourceful, and excited to make a meaningful impact, this is where you belong. In this role, you’ll expertly manage complex calendars, meetings, and events while anticipating needs and keeping priorities aligned as the landscape rapidly evolves. You’ll draft polished reports, presentations, and communications; coordinate everything from retreats to conferences to team-building experiences; and drive special projects from initial concept to completion. Your attention to detail will support budget management, expense tracking, and overall office organization—ensuring the team operates at its highest level. More than an administrative partner, you’ll be a cultural contributor and a collaborative problem-solver who helps the entire department shine. If you’re ready to make an impact and grow your career, apply today! Qualifications Education & Experience: Bachelor’s degree (or equivalent experience) in business administration or related field. Minimum 2 years of executive support experience (5 years preferred). Two years of experience in budget management Consulting experience, with a focus on operations management (preferred) Proven success in a project coordination role Nimble business mind, focused on developing creative solutions Strong project-reporting skills, with focus on interdepartmental communications Knowledge & Skills: Exceptional organizational and interpersonal skills Ability to work autonomously on multiple projects Strong judgment and discretion in handling sensitive information Nimble business mind with creative problem-solving skills High proficiency in English grammar and professional communication Strong organizational and time-management skills Excellent written and verbal communication abilities Ability to handle confidential information with discretion Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Skilled in managing multiple priorities and adapting to changing needs Additional Information Interviews will begin immediately. A cover letter articulating your interest in the role is highly recommended for consideration. The compensation range for this position is $50,000- $57,000 annually, commensurate with experience. This is an onsite position in our Bloomington, Indiana office. The IUF is committed to providing a safe, respectful, and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual’s race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law. Department: Advancement Marketing Compensation: USD 50000 - USD 57000 - yearly

Responsibilities

This role involves providing strategic, high-level administrative and project support to leadership within the Advancement Marketing & Communications team, ensuring the VP is always prepared. Key duties include managing complex calendars, drafting polished communications, coordinating events like retreats, and driving special projects from inception to completion.