Reporting to and working closely alongside the Associate Vice President Advancement & Alumni Relations the Executive Assistant, Advancement (The Assistant) is responsible for administrative functions related to operational support to the Associate Vice President Advancement & Alumni Relations as well as the AVP & CCMO and the Special Advisor to the President, Collaborative Innovation.
The Assistant participates in and assumes responsibility in supporting projects, committees and process improvement initiatives. The incumbent is responsible for the efficient and effective coordination for projects and related activities in the department; such as event and stewardship activities.
The incumbent is a front-line adviser, escalating matters as appropriate and supporting the AVPs and Directors in the work and development of the Office and the portfolio.
Due to confidential aspect of work, considerable discretion and judgement is required.

THE SUCCESSFUL CANDIDATE WILL ALSO MEET THE FOLLOWING QUALIFICATIONS:

• 3-year diploma/degree in Office Administration, Business, Fundraising Management or a related field of study.
• Minimum of 5-years progressive experience as an administrative assistant providing senior level administrative support, preferably in a post- secondary environment. (equivalencies will be considered)
• High level of proficiency with current office applications & technologies; able to quickly learn new software applications
• Excellent organizational, project management and analytical skills
• Research skills via web and other resources (e.g. government documents, databases and e-resources)
• Experience with report writing, minute taking, correspondence and presentation
• Experience developing e-newsletters, web materials
• High level of proficiency with current office applications (e.g., MS Office, Excel, Word, PowerPoint) and technologies; able to quickly learn new software applications.

WHO WE ARE

Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2027: Forging the Future (https://www.sheridancollege.ca/sheridan2027), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity, and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.

• For more information, visit: Why Work at Sheridan

WHAT YOU’LL BE DOING

• Providing administrative Support to the AVPs, Leaders and Directors: Providing confidential administrative assistance to the AVPs and Directors and representing the AVPs in administrative transactions.
• Responsible for administrative support and logistics, documentation, preparation and follow up for internal and external audiences.
• Developing, implementing, and monitoring administrative procedures to ensure the efficient operation of the department.
• Communications, Client Service (Inquiries & Problem Resolution): Contributes to the communication efforts of the department by responding to issues, developing and maintaining a web presence for the office, liaising with a variety of clients and staff at various levels across Sheridan on behalf of the AVP to achieve Division goals and strategic planning objectives, and tracking client concerns, following up to ensure appropriate actions have been taken.
• Projects, Reports, Analysis & Presentation Preparation: Organizing, preparing and ensuring integrity of reports, presentations, proposals, contracts and other materials for internal and external audiences; Initiating and undertaking special assignments by researching and analyzing data, collecting and assembling relevant data;
• Managing project administration and workflow.
• Management of Documentation: Implementing procedures and processes for document preparation, records management of agreements, contracts, policies that are compliant with legislative requirements.
• Financial Administration & Operational Analysis: Participating in the development and monitoring of the operating and capital budgets; Assigning and monitoring work of occasional temporary or coop staff; Assisting with HR transactional activity.
• Manages the administrative components relating to special events, or activities of the department.
• Performs other initiatives and activities as required.

Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2027: Forging the Future (https://www.sheridancollege.ca/sheridan2027), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity, and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.

• For more information, visit: Why Work at Sherida