Executive assistant at Aecom USA

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

13 May, 26

Salary

0.0

Posted On

12 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Travel Coordination, Expense Reporting, Meeting Organization, Agenda Preparation, Minute Taking, Documentation Production, Presentation Creation, Stakeholder Engagement, Diplomacy, Time Management, Discretion, Microsoft Office Suite, Proactivity, Organization

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description At AECOM, we’re delivering a better world — and we know that world is built by exceptional people. Our Buildings and Places team brings together designers, engineers, planners, project managers and advisors who are passionate about shaping cities and communities that truly matter. We’re now seeking an experienced Executive Assistant to provide seamless, high-level administrative and business support to the Managing Director and Chief Operating Officer of our Buildings and Places Division. This is a trusted role at the heart of a dynamic leadership team, working closely with smart, creative and driven people who take pride in what they do. About the role This is a varied and fast-paced role where no two days are the same. You’ll be a calm, organised and proactive presence, anticipating needs, managing priorities and enabling senior leaders to focus on what matters most. You’ll thrive on responsibility, enjoy juggling multiple priorities, and bring a positive, flexible mindset to everything you do. In this role, you will: Provide day-to-day executive support to the Managing Director and senior members of the leadership team Manage complex business and personal calendars, meetings and logistics, with the authority to make decisions on behalf of the executives Act as a key point of contact, managing inboxes and incoming communications with professionalism and discretion Coordinate domestic and international travel, including itineraries and expense reporting Organise client, project and internal/external meetings, including room bookings and catering Prepare agendas, take minutes and produce high-quality documentation Create and update presentations, spreadsheets and other business materials Support global, department-wide communications and activities across a distributed team About You You’ll bring proven experience as a PA or Executive Assistant, along with exceptional organisational and time-management skills. You’re confident working with senior leaders, comfortable operating in a global environment, and known for your ability to anticipate issues before they arise. You will also demonstrate: Experience supporting senior executives and engaging with key internal and external stakeholders The ability to achieve outcomes through influence and diplomacy in a large, matrixed organisation Strong written and verbal communication skills High proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint, Word and SharePoint) Experience handling highly confidential and sensitive information with discretion A track record of strong performance in a similar executive support role Qualifications Extensive experience and a history of strong performance in a similar role in managing and communication to COO/CEO level professionals Able to provide daily briefings, agendas and background material to Executive Leadership, ensuring that they are prepped as required Able to organise executive meetings, including venues sourcing, travel and accommodation arrangements Additional Information About AECOM AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM. Freedom to Grow in a World of Opportunity You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too. Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours. We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition, who meet the minimum/essential criteria for the role. Please let us know using this email address [email protected] if you would like to apply through the Disability Confident Interview Scheme. All your information will be kept confidential according to EEO guidelines. State/Province: London, City of Business Group: DCS Legal Entity: AECOM Intercontinental Holdings UK Limited Business Line: B&P - Buildings & Places Work Location Model: Hybrid Operating Group: International Primary Location: UK - London - Aldgate Tower

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Responsibilities

The Executive Assistant will provide day-to-day executive support to the Managing Director and senior leadership team, managing complex calendars, communications, travel, and meeting logistics with professionalism and discretion. Responsibilities also include preparing agendas, taking minutes, producing high-quality documentation, and supporting global department-wide communications.