Executive Assistant at Aecom USA

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Mar, 26

Salary

65.0

Posted On

24 Dec, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Communication Skills, Administrative Support, Calendar Management, Travel Coordination, Expense Management, Confidentiality, Project Support, Event Support, Proactive Support, Professional Services, Engineering, Construction, Consulting, Microsoft Office

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description AECOM is seeking a highly organized, proactive Executive Assistant to support multiple senior leaders based in our Downtown Los Angeles office. This role requires exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced, professional services environment. The ideal candidate is a trusted partner to leadership, capable of anticipating needs, coordinating complex schedules, and ensuring day-to-day operations run smoothly across several high-level managers. Responsibilities include, but are not limited to: Provide comprehensive administrative support to multiple senior and executive-level managers Provide proactive administrative and strategic support to a manager responsible for driving employee engagement initiatives, culture programs, and internal communications. Manage complex calendars, including scheduling meetings across multiple time zones Coordinate internal and external meetings, conference calls, and video conferences Prepare, proofread, and format correspondence, presentations, and reports Arrange domestic and international travel, including itineraries and expense reporting Act as a liaison between executives and internal/external stakeholders Maintain a high level of confidentiality and professionalism at all times Support leadership with special projects, tracking deliverables and deadlines Assist with office coordination tasks as needed, including meeting logistics and event support Qualifications Minimum Requirements: High school diploma and 10+ years of relevant experience or demonstrated equivalency of experience and/or education Preferred Qualifications: Associate’s or Bachelor’s degree Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) Strong organizational, time management, and communication skills Experience supporting multiple executives simultaneously Background in a professional services, engineering, construction, or consulting environment Ability to work independently and proactively anticipate leadership needs Experience with expense management and travel coordination systems Additional Information This position is based in AECOM’s Downtown Los Angeles office Relocation assistance is not available for this role Sponsorship is not available for this position About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: California Business Group: DCS Legal Entity: AECOM Technical Services Inc Business Line: Water Work Location Model: On-Site Operating Group: Americas Primary Location: US - Los Angeles, CA - 300 S Grand A Compensation: USD45 - USD65 - hourly

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Responsibilities

The Executive Assistant will provide comprehensive administrative support to multiple senior and executive-level managers, managing complex calendars and coordinating meetings. Additionally, the role involves preparing correspondence and reports, arranging travel, and acting as a liaison between executives and stakeholders.