Executive Assistant at Aecom USA

Doha, , Qatar -

Full Time

Start Date

Immediate

Expiry Date

06 Oct, 26

Salary

0.0

Posted On

08 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Travel Coordination, Microsoft 365, Event Planning, Expense Reporting, Business Correspondence, Stakeholder Communication, Meeting Minutes, Research And Analysis, Confidentiality, Time Management, Interpersonal Skills, Multicultural Communication, Financial Administration, SharePoint

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description We are seeking a highly organized and detail-oriented Executive Assistant to join our dynamic team in Doha, Qatar. In this pivotal role, you will provide comprehensive administrative support to senior executives, enabling them to focus on strategic initiatives while you manage the complexities of their daily operations. As an Executive Assistant, you will be the backbone of executive productivity, demonstrating exceptional organizational prowess, discretion, and a collaborative spirit in a fast-paced, multicultural environment. Manage executive calendars with precision, balancing competing priorities and ensuring optimal scheduling aligned with executive preferences and organizational goals Facilitate seamless communication between executives and internal/external stakeholders, maintaining accessibility while protecting executive time and confidentiality Coordinate and execute domestic and international travel arrangements, including itinerary planning, accommodation, and logistics management Prepare, organize, and coordinate high-impact presentations, reports, and business correspondence with meticulous attention to detail Plan and execute virtual and in-person events, from intimate meetings to large-scale conferences, ensuring flawless execution and professional representation Create and maintain comprehensive administrative documentation including spreadsheets, distribution lists, databases, and tracking systems in anticipation of executive needs Process and manage expense reports, purchase orders, invoices, and vendor coordination in compliance with organizational policies and service level agreements Attend executive meetings, document minutes, and follow up on action items with accountability and thoroughness Conduct research and analysis to support executive decision-making and strategic planning initiatives Collaborate effectively across all organizational levels, building strong professional networks and serving as a representative of the organization when appropriate Maintain the highest standards of confidentiality, business ethics, and compliance with company policies and local regulations Demonstrate flexibility and resilience in adapting to changing priorities, emerging challenges, and evolving business needs Perform additional projects and duties as assigned, contributing to broader organizational objectives Qualifications Bachelor's degree or 5+ years of professional experience in executive support or related corporate role Advanced proficiency with Microsoft 365 applications (Word, Excel, Outlook, PowerPoint) Exceptional organizational and time management skills with ability to manage multiple competing demands Excellent written and verbal communication skills in English; multilingual capabilities are a plus Strong attention to detail with proven ability to deliver accurate documentation Demonstrated experience managing executive calendars, travel arrangements, and events Proficiency in expense report preparation and basic financial administration Ability to work independently with sound judgment and discretion Strong interpersonal skills and experience in multicultural environments Commitment to maintaining confidentiality and adhering to business ethics standards Experience supporting C-suite or senior leadership executives Familiarity with SharePoint, content management systems, or accounts payable processes Knowledge of Middle East business practices and cultural awareness Additional Information At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Ar Rayyān Business Group: DCS Legal Entity: AECOM Middle East Business Line: Transportation Work Location Model: On-Site Operating Group: International Primary Location: QA - Doha, QA - Jaidah Square - Site

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

Provide comprehensive administrative support to senior executives, including managing complex calendars and coordinating international travel. Facilitate communication between stakeholders and handle the preparation of high-impact presentations and business documentation.