Executive Assistant at AGE Engineering Services, Inc.

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Aug, 26

Salary

0.0

Posted On

14 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Executive Support, Stakeholder Management, Microsoft Office Suite, Problem Solving, Time Management, Written Communication, Verbal Communication, Confidentiality, Organization, Prioritization

Industry

Civil Engineering

Description

Executive Assistant Build Your Future with AG&E AG&E Associates is expanding rapidly, and we are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our CEO. This is an exciting opportunity to become a trusted partner to the Chief Executive Officer, providing high-level administrative support, strategic enablement, enterprise-level operations, coordination and leadership support within a leading engineering firm. This role acts as an extension of the CEO – ensuring priorities are coordinated, communications are aligned, and execution is seamless across internal and external stakeholders. ---------------------------------------- Who We Are AG&E Associates is a global structural engineering firm headquartered in Dallas, TX. Since 2004, we have grown to 350+ employees across 9 U.S. offices, with additional locations in Brazil and India. We are known for technical excellence, collaboration, and commitment to high-quality client solutions. Sectors We Operate In: * Mission Critical and Data Centers * Aviation * Advanced Manufacturing ---------------------------------------- What You Will Do * Manage complex, high-priority calendars, schedule meetings, and resolve conflicts. * Act as the primary point of contact, screening calls, managing emails, and drafting correspondence. * Organize detailed, multi-city domestic and international travel, including flights, hotels, and transportation. * Coordinate and organize stakeholder meetings, taking minutes, creating agendas, and preparing presentations and reports. * Maintain strict discretion with sensitive company, financial, and personnel information. * Act as a strategic barometer for the CEO by maintaining awareness of organizational priorities, risks, and sensitivities, ensuring the CEO remains informed of key commitments, decisions, and follow-ups. * Maintain strong awareness of organizational dynamics, risks, and opportunities to anticipate needs and proactively address issues. * Serve as a trusted gatekeeper and connective bridge for the CEO, facilitating seamless communication while maintaining credibility, trust, and executive presence. * Demonstrate AG&E’s core values and sound judgment with internal or external contacts and stakeholders. ---------------------------------------- What You Bring * 5+ years of progressive executive administrative experience or senior executive support experience, with significant time supporting C-suite or CEO level leaders. * Four-year college degree or equivalent experience require (Business Administration, Communications, or a related field preferred). * Experience with calendar management and travel booking platforms. * Excellent interpersonal and verbal/written communication skills. * Strong commitment to detail with excellent organization and prioritization skills. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Office 365, etc.) * Excellent leadership, time management, and resourceful problem-solving skills. * Strong attention to detail with the ability to identify issues early and deliver under tight deadlines. * High level of discretion and professionalism in handling confidential information. ---------------------------------------- Why Join AG&E At AG&E, you’ll work in a supportive and highly collaborative environment that encourages teamwork. We prioritize mentorship, hands‑on learning, and early responsibility empowering younger engineers to contribute meaningfully to projects while learning from experienced professionals. Benefits include: * Medical, dental, vision, life, AD&D, disability, and voluntary benefits * Health Savings Account (HSA) and Flexible Spending Account (FSA) options * Paid time off and paid holidays * 401(k) retirement savings plan with company match * Employee Assistance Program ---------------------------------------- Apply Today Join AG&E and help shape the future of structural engineering.

Responsibilities

Provide high-level administrative and strategic support to the CEO, acting as a primary point of contact and gatekeeper. Manage complex calendars, international travel, and communications to ensure seamless execution of organizational priorities.