Executive Assistant, AI Group at Dr Bill RBC Ventures

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

20 Sep, 26

Salary

0.0

Posted On

22 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Scheduling, Calendar Management, Stakeholder Coordination, Written Communication, Verbal Communication, Microsoft Office, Adobe, Office Administration, Time Management, Teamwork, Detail-Oriented, Data Entry, Presentation Software, Spreadsheet Software, Word Processing Software, Email Services

Industry

Banking

Description

Job Description What's the opportunity? We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support 2 VPs within RBC's AI Group in Toronto. This is not a traditional administrative role — you will be a critical operational partner helping leaders navigate complex executive relationships, keep a fast-growing team running smoothly, and ensure that preparation and follow-through on high-stakes engagements are never left to chance. Your responsibilities will include: Executive scheduling & logistics: Managing complex calendars for 2 VPs, including coordinating meetings with senior executives (SVP+) across RBC's Lines of Business and Functions — anticipating scheduling sensitivities and ensuring appropriate prep time is built in Engagement preparation & follow-up: Proactively ensuring that relevant team members meet with VPs ahead of senior executive engagements to align on context, materials, and objectives; tracking action items and follow-ups post-meeting Team management support: Supporting onboarding for new hires, coordinating performance review cycles, organizing team events, and helping maintain the operational rhythm of a growing team Cross-team coordination: Partnering with other EAs across the AI Group and broader RBC to organize discussions, coordinate prep across multiple stakeholders, and ensure seamless logistics for cross-functional meetings Communications & documentation: Preparing and editing correspondence, presentations, and other documents; handling confidential and sensitive information with discretion Travel & expense coordination: Arranging travel and managing expense reporting in line with RBC policies Employee engagement: Supporting activities that build team culture — social events, offsites, coffee chats, and other connection opportunities You're our ideal candidate if you: Must Have: 3+ years' experience as an executive assistant supporting senior executives in a fast-paced, dynamic environment Exceptional organizational skills with proven ability to manage complex calendars, coordinate across multiple senior stakeholders, and juggle competing priorities independently Strong judgment and ability to anticipate executives' needs — particularly around preparation for high-stakes meetings Comfort operating as a connector across teams — coordinating with direct reports, peer EAs, and senior leaders to keep things moving Exceptional written and verbal communication skills Full proficiency with Microsoft Office and Adobe Collaborative, team-oriented mindset with a "no task too small" attitude and demonstrated initiative Nice to Have: Knowledge of relevant RBC policies and procedures (e.g., Workday, expense guidelines, travel policy) Previous experience supporting leaders in technology, consulting, or AI-focused organizations Experience supporting a team that engages regularly with C-suite or EVP+ stakeholders What's in it for you: Be at the centre of AI transformation at one of Canada's largest financial institutions Work closely with senior leaders shaping a newly formed, high-impact function within RBC's AI Group A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock options where applicable Leaders who support your development through coaching and managing opportunities Ability to make a difference and lasting impact from a local-to-global scale About the AI Group: RBC's AI Group is the AI accelerator for RBC, with a focus on driving the shift from early-stage AI projects to scaled, client outcomes that amplify the impact of RBC's people. In addition to helping scale the biggest AI opportunities at RBC, the AI Group is responsible for advancing research into emerging use cases across generative and agentic AI, while maintaining expertise in security, responsible AI and regulatory expectations. Inclusion and Equal Opportunity Employment RBC is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors. Disability-related accommodations during the application process are available upon request. #LI-POST Job Skills Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software Additional Job Details Address: RBC WATERPARK PLACE, 88 QUEENS QUAY W:TORONTO City: Toronto Country: Canada Work hours/week: 37.5 Employment Type: Full time Platform: TECHNOLOGY AND OPERATIONS Job Type: Regular Pay Type: Salaried Posted Date: 2026-06-21 Application Deadline: 2026-07-31 Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above Our Employment Opportunities At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all. Join our Talent Community Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you. Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com. RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail. Royal Bank of Canada is a global financial institution with a purpose-driven, principles-led approach to delivering leading performance. Our success comes from the 84,000+ employees who bring our vision, values and strategy to life so we can help our clients thrive and communities prosper. As Canada’s biggest bank, and one of the largest in the world based on market capitalization, we have a diversified business model with a focus on innovation and providing exceptional experiences to more than 16 million clients in Canada, the U.S. and 34 other countries. Learn more at rbc.com.‎ We are proud to support a broad range of community initiatives through donations, community investments and employee volunteer activities. See how at rbc.com/community-social-impact.

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

Provide high-level operational support to two VPs within the AI Group, managing complex calendars and coordinating high-stakes executive engagements. Responsibilities include team management support, cross-functional coordination, and handling sensitive communications and logistics.