Executive Assistant at AICA Orthopedics, P.C.

Marietta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jan, 26

Salary

0.0

Posted On

20 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Communication Skills, Emotional Intelligence, Adaptability, Organizational Skills, Attention to Detail, Multitasking, Tech-Savvy, Problem Solving, Microsoft 365, Smartsheet, DocuSign, Adobe, Cloud-Based Systems, Property Management, Customer Service

Industry

Hospitals and Health Care

Description

Description Position Summary: We’re looking for a strategically efficient, emotionally intelligent Executive Assistant to support two senior stakeholders. This fast-paced, high-impact role calls for a proactive professional who thrives in change and lives out our core values: humility, expertise, all-in attitude, remarkable service, and teamwork. As a key member of our leadership support team, you’ll be a trusted partner—driving efficiency, clear communication, and operational excellence across a broad set of responsibilities. Key Responsibilities: Executive Support Provide dedicated, proactive support to the owners and the Director of Enterprise Infrastructure and Growth Operations. Manage complex calendars, prioritize appointments, and coordinate internal and external meetings Draft, edit, and manage communications on behalf of executives with precision and professionalism Organize and maintain confidential files, reports, and documentation Assist with project coordination, task tracking, and workflow management across multiple priorities Property Management Serve as a liaison between leadership and vendors for facilities, maintenance, and leasing matters Track property performance and maintenance schedules; ensure timely response to operational issues Assist with bidding processes, property records, vendor selection, and insurance compliance Maintain updated logs of assets, contracts, licenses, and inspections Qualifications: 3+ years of experience as an Executive Assistant Exceptional written and verbal communication skills Strong emotional intelligence, adaptability, and the ability to adjust communication styles?to varying personalities Advanced organizational skills, high attention to detail, and multitasking mastery A tech-savvy problem solver?proficient in Microsoft 365, Smartsheet, DocuSign, Adobe, and cloud-based systems Comfortable in high-change environments with a demonstrated growth mindset Passionate about people and culture; able to handle sensitive matters with discretion and professionalism Preferred Experience: Property management experience Who You Are: You're a humble professional who knows how to lead from behind the scenes You have a reputation for being "all-in"—you take initiative and go the extra mile You deliver remarkable customer service, both internally and externally You're collaborative and bring out the best in others, even in high-pressure moments You adapt quickly, think critically, and anticipate the needs of those you support You're highly organized and excel at managing shifting priorities in real time Why Join Us: At ProCo, we’re not just managing healthcare operations; we’re shaping a culture where excellence and empathy thrive. Join a company committed to professional development, meaningful work, and extraordinary service. You'll be working alongside leaders who value your expertise, encourage your input, and are invested in your growth. Requirements Qualifications: 3+ years of experience as an Executive Assistant Exceptional written and verbal communication skills Strong emotional intelligence, adaptability, and the ability to adjust communication styles?to varying personalities Advanced organizational skills, high attention to detail, and multitasking mastery A tech-savvy problem solver?proficient in Microsoft 365, Smartsheet, DocuSign, Adobe, and cloud-based systems Comfortable in high-change environments with a demonstrated growth mindset Passionate about people and culture; able to handle sensitive matters with discretion and professionalism Preferred Experience: Property management experience

Responsibilities

Provide dedicated support to senior stakeholders by managing calendars, coordinating meetings, and handling communications. Assist with project coordination and property management tasks to ensure operational excellence.