Executive Assistant at AIDS Healthcare Foundation

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

0.0

Posted On

13 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling Travel, Expense Reports, Report Generation, Written Communications, Appointment Management, Time Management, Technology Utilization, Communication Techniques, Documentation, Organization, Liaison, Flexibility, Adaptability

Industry

Hospitals and Health Care

Description

WHO WE ARE AMAZING INDIVIDUALS WORKING FOR POSITIVE PEOPLE at AIDS Healthcare Foundation! Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees? If so, AIDS Healthcare Foundation is the place for you! Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the nation. Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, AHF provides access to the latest HIV treatments for all who need them. AHF’s core values are: Patient-Centered Value Employees Respect for Diversity Nimble Fight for What’s Right Please review our Advocacy page for the latest news on how AHF is Fighting for What’s Right! Advocacy News. Benefits at AHF AHF offers comprehensive benefits to help our employees do and be their very best! These benefits are intended to enhance employee physical, financial, spiritual and professional health. YOUR CONTRIBUTION TO OUR SUCCESS! An Executive Assistant (EA) reports contributes to AHF by assisting the President and the Senior Vice President as the division point of contact for the President and Senior Vice President. The EA has a welcoming presence and is the epicenter of knowledge and communication for the President. The EA reports to the Chief of Staff and assists the President and Senior Vice President by funneling critical information within the organization, both internally and externally. The EA will lead assigned tasks and projects under the direction of the President, acting as a liaison between departments to connect employees with the appropriate contacts or Subject Matter Experts. Responsibilities include scheduling travel and conference activities through AmTrav and other approved methods, preparing monthly expense reports for review, generating and distributing reports and written communications, and managing the President’s and Senior Vice President’s appointments. The EA enhances the reputation of AHF through understanding the importance and value of time management and contributes to improving the organization for the President by utilizing the latest technology and communication techniques. The EA is nimble in approaching various situations and communications with internal and external personnel and should exemplify the divisions' ability to “fight for what’s right” through clear documentation and organization. Assist the senior vice president, a liaison to the board, and participate in boarding meetings. Additional tasks and responsibilities are assigned as needed. You will be a passionate advocate for our top initiatives. To be successful as an EA it is crucial to ensure that the AHF Core Values and Mission stay top of mind with all that you do. At AHF we are nimble and able to adapt in a dynamic environment to assist in providing the best experience for our clients and workplace for our employees. AHF has a collaborative organizational structure where staff are accountable to multiple leaders. The EA will work as a part of a close-knit team to minimize conflicts, facilitate the development of productive working groups, demonstrate flexibility, and adapt to various situations with ease can enhance the experience of other members of AHF. AHF Commitment We at AIDS Healthcare Foundation believe that each individual is entitled to equal employment opportunities without regard to race, color, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status or disability. The right of equal employment opportunity extends to recruiting, hiring selection, transfer, promotion, training and all other conditions of employment. AHF will consider qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.

Responsibilities

The Executive Assistant serves as the division's primary point of contact for the President and Senior Vice President, managing critical information flow, scheduling travel, preparing expense reports, and handling appointments. This role also involves leading assigned tasks, acting as a liaison between departments, and participating in board meetings as an assistant to the Senior Vice President.