Executive Assistant at ALBA MOTORS LLC

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

21 Apr, 26

Salary

4000.0

Posted On

21 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Yes

Skills

Executive Assistance, Office Administration, Organizational Skills, Attention to Detail, Communication Skills, Microsoft Office Suite, Google Workspace, Scheduling Tools, CRM Systems, Confidentiality, Time Management, Project Assistance, Event Planning, Process Improvement, Team Coordination, Vendor Management

Industry

Retail Motor Vehicles

Description

We are looking for an Executive Assistant to provide high-level administrative and operational support to our Chief Sales Officer (CSO) and broader leadership team. This role is pivotal in ensuring seamless day-to-day coordination, communication, and time management for executive functions. This position is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment. You should be tech-savvy, highly organized, and capable of managing multiple priorities with discretion and efficiency. If you're passionate about executive-level support and enjoy being the backbone of a high-performance team, read on. Key Responsibilities Executive & Administrative Support Manage calendars, appointments, and travel schedules for the CSO and senior leadership. Organize internal and external meetings, including preparation of agendas, minutes, and follow-ups. Maintain confidentiality while handling sensitive company and personnel information. Draft, review, and manage executive communications, reports, and presentations. Operations & Coordination Serve as the liaison between executives and internal teams to ensure smooth workflow. Track action items and ensure timely execution across departments. Coordinate with vendors, clients, and external stakeholders as needed. Manage basic office operations and procurement tasks. Project Assistance & Reporting Assist in preparing business reports, dashboards, and performance summaries. Support the CSO with sales documentation, CRM updates, and executive summaries. Help plan and execute internal events, workshops, or executive offsites. Continuously improve processes and workflows for executive efficiency. Requirements: 1–3 years of experience in executive assistance, office administration, or similar roles. Strong organizational skills and attention to detail with the ability to prioritize effectively. Proficient in Microsoft Office Suite, Google Workspace, and scheduling tools like Calendly. Excellent communication skills, both written and verbal. Familiarity with CRM systems (e.g., Salesforce, HubSpot) is a plus. Ability to maintain confidentiality, work under pressure, and adapt to change. Bachelor's degree in Business Administration, Communications, or a related field preferred. Salary & Benefits: Competitive Salary: 3,500 – 4,000 AED Work Visa sponsorship Medical insurance 30 days of paid annual leave Training on internal systems, CRM tools, and executive communication Exposure to strategic business operations and high-level decision making Work Arrangement: Type: Full-time, on-site position Note: Remote or hybrid work is not available. Candidates must be based in or willing to relocate to the UAE. Why Join Us? Work closely with executive leadership and gain valuable mentorship Be part of a collaborative, goal-driven team with a focus on excellence Develop cross-functional experience and business acumen Join a company where your organizational strengths make a strategic difference Organized and efficient? Step into a role where your structure powers our success. Apply now!

Responsibilities

The Executive Assistant will provide high-level administrative support to the Chief Sales Officer and the leadership team, managing calendars, meetings, and communications. This role also involves coordinating operations and assisting with project reporting and internal events.