Executive Assistant

at  Allianz Australia

EXECUTIVE ASSISTANT– COMMERCIAL DIVISION | SYDNEY, NSW

At Allianz, we’re proud to be one of the world’s leading insurance and asset management brands, with a workforce as diverse as the world around us.
We care about our customers, which is why we hire the very best people to further our commitment to securing the future of our customers, partners, and the community so we’re ready when they need it most.
We offer our people a workplace where everyone feels like they belong, while promoting a culture of lifelong learning, development, and global mobility. Join us and share your ideas, be inspired, give back and feel proud to be a part an organisation doing meaningful work that matters like tackling climate change, mental health, and well-being.
Let’s care for tomorrow, so we can create a better future together, for everyone.
Please note this is a 12 month secondment/ max term opportunity.

• Our Commercial division is currently seeking an Executive Assistant to support our Chief General Manager by providing high-level administration and organizational support to enable them to focus on strategic business operations.
• Managing executive calendars and schedules, coordinating business and personal appointments, organizing, and overseeing meetings, ensuring the preparation and completion of agendas and actions in alignment with current business activities, and representing the executive manager in relevant meetings and forums as needed.
• Processing mail and email correspondence, and monitoring phone inquiries, prioritizing, and following up to ensure requests are actioned, escalated, or completed accordingly.
• Collating and reconciling evidence to support expense claims in accordance with AAL processes and providing monthly expense reports and budget confirmations and commentary for the Executive Office.
• Analysing data and preparing a high level of confidential documents, correspondence, communications, presentations, spreadsheets, papers, and reports on behalf of the reporting executive manager.