As the Executive Assistant to the Owner of Alpha & Omega Painting, you’ll play a central role in making sure the business runs smoothly behind the scenes. You’ll manage calendars, coordinate priorities, and act as a point of connection between the owner, staff, and clients.
Your goal is to create clarity and efficiency in a busy environment, allowing the owner to stay focused on sales, client relationships, and overall company growth. This means taking ownership of organization, communication, and follow-through — not just scheduling tasks but helping ensure the right things get done at the right time.

MUST-HAVE SKILLS & EXPERIENCE

• 5+ years as an Executive Assistant, Office Manager, or high-level Admin role (experience in construction, trades, or restoration strongly preferred)
• Excellent written, verbal, and interpersonal communication skills
• Proven ability to manage competing priorities in a fast-paced environment
• Highly organized, detail-oriented, and able to think several steps ahead
• Proficiency with Excel, scheduling, and project tools
• Strong judgment and discretion when handling sensitive information
• Valid driver’s license and access to a reliable vehicle

• Manage the owner’s calendar, daily priorities, and scheduling of meetings and site visits
• Review and organize emails, flagging urgent items and drafting responses where appropriate
• Track key tasks, follow-ups, and ongoing initiatives so nothing slips through the cracks
• Act as a gatekeeper and liaison between the owner, staff, subcontractors, and clients
• Organize and prepare for meetings: agendas, notes, follow-ups
• Assist with project coordination support (materials ordering, scheduling confirmations, client communications) as needed
• Handle confidential business and financial information with care
• Provide occasional personal admin support so the owner can stay focused on growth
• Support special projects and operational improvements as the company scales
• Approximately 25% of this role involves driving for errands, client-related needs, and site visits