QUALIFICATIONS

• Proven experience as an executive assistant, administrative coordinator, or similar role supporting senior leadership.
• Strong organizational and multitasking skills; thrives in a fast-paced, changing environment.
• Exceptional communication and interpersonal skills; professional and client-focused.
• Proficiency with Microsoft Office Suite, CRM systems, and project management tools.
• Discretion and sound judgment in handling confidential information.
• Ability to work independently and take initiative.
  Job Type: Full-time
  Pay: $60,000.00-$70,000.00 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Vision care

Work Location: In perso

ABOUT THE ROLE

AMJ is looking for a highly organized and resourceful Executive Assistant to support the Vice President. This is a dynamic, fast-paced role that requires someone who thrives on variety and can balance administrative excellence with client-facing and project management responsibilities. You will work closely with internal teams, external clients, and partners to ensure smooth operations and execution of priorities.

KEY RESPONSIBILITIES

• Provide high-level administrative and executive support to the Vice President, including calendar and email management, meeting coordination, and confidential correspondence.
• Serve as a primary point of contact for key accounts and clients, ensuring timely and professional communication.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Support sales-related initiatives, including preparing proposals, presentations, and client-facing materials.
• Assist in project management: track timelines, deliverables, and follow-ups across multiple departments.
• Maintain and organize records, reports, and account documentation.
• Liaise with internal teams (Sales, Operations, Dispatch, Logistics, Accounting, etc.) to ensure priorities are aligned and deadlines are met.
• Anticipate needs and proactively identify ways to streamline workflows, enhance efficiency, and support the VP’s strategic objectives.
• Completing errands at the direction of the VP.