Executive Assistant at AMP Limited

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

24 Sep, 26

Salary

0.0

Posted On

26 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Stakeholder Management, Inbox Management, Travel Coordination, Expense Management, Microsoft 365, AI Tools, Communication, Organization, Discretion, Event Coordination

Industry

Financial Services

Description

If you live in Australia or New Zealand, you’ve likely heard of AMP. But at a time when society is changing, we are too. We’re now a nimbler business with new leadership and thinking. For us, these are exciting times. There’s a real potential for big thinkers to help us redefine what financial services could be. And turn our legacy into something even more positive and powerful for the future. Help people create their tomorrow, while you create yours We help people with their banking, super, retirement and finances. Through upturns, downturns, recessions, and major life transitions. Every day, we help people see and make more of their financial potential, so that they can create their tomorrow. And we’ve been doing it for over 170 years. If we do our job well, we genuinely add to the prosperity of our country and its people. How you’ll make an impact This role plays a pivotal part in enabling three senior leaders — Director, Growth & Wealth Distribution; Director, Retirement; and General Manager, Product & Pricing — to stay focused on strategic priorities. You’ll act as a trusted partner, delivering proactive, high-quality executive support and removing operational barriers to enhance productivity and organisational efficiency. In this role, you will: * Provide high-level executive support, including proactive management of complex and dynamic calendars aligned to business priorities * Act as a central coordination point for communications, including inbox management, prioritisation, and escalation of critical matters * Manage confidential and sensitive information with discretion and sound judgement * Coordinate meetings, leadership forums, and team events with strong attention to detail and cost efficiency * Establish and maintain effective meeting cadences to support governance and team alignment * Arrange domestic and international travel in line with policy and preferred suppliers * Support onboarding and offboarding processes, ensuring seamless stakeholder coordination * Maintain organisational records, communications lists, and team structures * Manage expenses and AMEX reconciliation with accuracy and compliance * Prepare presentations, reports, and executive materials as required * Leverage Microsoft 365 and emerging AI tools to improve workflows and efficiency What you will bring to the team Ideally, you will bring the following experiences to this role: * Experience in a fast-paced, collaborative environment, ideally within financial services or a customer-focused business * Understanding of wealth management or financial planning processes (preferred) * Familiarity with regulatory and compliance environments in financial services You’ll also demonstrate: * Strong judgement, organisation, and attention to detail * Excellent communication and stakeholder management skills, including working with senior leaders * Ability to work proactively in a dynamic, evolving environment * A flexible, team-oriented mindset and willingness to support beyond core responsibilities You’ll thrive here if… If you can adapt from BAU to the ambiguous with ease, you’ll do well here. Change is never easy, so bring your commitment, grit and growth mindset. Because we run lean, you’ll be expected to jump in and deliver across a variety of areas. Meaning, you’ll be closer to the action and executive decisions that influence where we go next. If you’re someone that can hold their own, you’ll find AMP quite liberating. Why we think you’ll love working at AMP Doing what we’ve always done is not an option, so your clever ideas will get airtime here. You’ll be encouraged to speak up and try new things. If they don’t work, we move on – better for it. We know there’s no one way of doing things. So, you won’t have to sacrifice who you are or how you work to fit in here. We’re inclusive and flexible in many of the ways you’d expect. And in some of the ways you wouldn’t. As long as your health and wellbeing come first - at home and at work. In fact, most of what makes AMP such a welcoming, enjoyable place to work are our people. Wherever you go, you’ll find moments to connect, feel valued and do meaningful work. Whether it’s through our first-class leaders who are invested in you and your success. Through year-round opportunities to volunteer, fundraise and give back to the community. Or in the everyday challenges you face as we work together to strengthen this great organisation. Challenges that will stretch you, amplify your potential and compound the impact you have. We believe in the power of inclusion and diversity We’re dedicated to fostering inclusion, diversity, and a warm feeling of belonging at AMP. It sparks creativity, ignites innovation, and turns up the dial on the quality of our decisions and performance. This not only makes our workplace more engaged, but also leads to better connections with our customers. We're your allies in the search for the perfect fit - when you apply, let us know how we can support you to put your best self forward during our selection process. We're also committed to enhancing employment opportunities for Aboriginal and Torres Strait Islander people, so we enthusiastically encourage candidates from these backgrounds to apply and explore our Reconciliation Plan on our website. Ready to create your tomorrow? If you’re someone who sees opportunity where others see challenge, come and work with us in smart, progressive ways as we transform an iconic Australian brand for the future. And, through a series of career-defining moments, create your own tomorrow. Don’t procrastinate! We review applications when we get them, and if we discover the ideal candidate, we may close the role earlier than the advertised close date. Looking forward to meeting you.

Responsibilities

Provide high-level executive support to three senior leaders by managing complex calendars, communications, and operational barriers. Coordinate leadership forums, travel, and expenses while leveraging AI tools to improve workflow efficiency.