Executive Assistant at Amyris, Inc.

Emeryville, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 May, 26

Salary

162000.0

Posted On

12 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Proactive, Resourceful, Scheduling, Travel Coordination, Problem Solving, Attention to Detail, Time Management, Office Management, Communication Skills, Confidentiality, Tech-Savvy, MS Office Suite, Concur, Event Planning, Team Support

Industry

Biotechnology Research

Description

At Amyris, we value that everyone’s career journey is unique and authentic to who they are. If this role excites you, we encourage you to apply and grow alongside us! You may be just the right candidate for this or other open roles. Are you an exceptionally organized, proactive, and resourceful Executive Assistant who thrives in a fast‑moving environment? Do you love being the strategic right hand to executives, anticipating needs before they arise, and creating order out of complexity? If so, we’d love to meet you. We’re seeking a polished, high‑judgment Executive Assistant to support our CEO and, secondarily, members of our Executive Leadership Team. This role is perfect for someone who enjoys working autonomously, takes pride in excellence, and brings calm, clarity, and precision to every project and interaction. This is a high-impact position at the center of our organization—ideal for someone who is energized by responsibility, confidential work, and the opportunity to enable leaders to operate at their best. Responsibilities: Proactively manage the CEO’s complex scheduling, heavy calendar, and anticipate the executive’s daily needs, always ensuring accuracy and organization. Manage complex domestic and international travel, balancing efficiency, cost, and executive preferences while maintaining a keen awareness of time zones and global complexities. Plan and coordinate quarterly board meetings, including managing all logistics from agenda preparation and catering to inviting attendees with flawless execution. Support leadership meetings, company town halls and offsites, and ELT-level events. Process expenses and manage reimbursements in a timely manner. Act as a forward-thinking problem solver who takes initiative with minimal direction. You will anticipate upcoming needs and ensure a smooth and efficient workflow helping the executive stay ahead of their schedule and commitments. Assist the CEO with additional tasks including calendar management, scheduling, and travel coordination. Manage and support the Kitchen Coordinator, ensuring seamless operations. Oversee day-to-day office operations, including supply management, guest hospitality, and providing support to onsite employees. Assist in planning office team-building events. Basic Qualifications: BA/BS degree or equivalent practical experience. 5+ years of experience supporting senior executives in an Executive Assistant and office management capacity. Experience with Concur Travel and expense management web interface. Preferred Qualifications: Proven ability to handle sensitive information with discretion, diplomacy, and sound judgment. Highly tech-savvy, with proficiency in MS Office Suite (PowerPoint, Excel, Outlook, Teams), Confluence, and emerging AI tools. Exceptional organizational and time-management skills with a strong attention to detail. Proactive, self-directed, and solutions-oriented with a strong sense of ownership and follow-through. Physical Qualifications: Ability to sit or stand at a desk for extended periods while working on a computer. Ability to lift up to 20 pounds occasionally (e.g., moving office supplies, catering materials, meeting materials). Ability to walk around the office to support operations and assist with events. Ability to bend or reach to access files, supplies, or stocked items. The salary range for this role is: $129,000 to $162,000. Amyris is committed to fair and equitable compensation practices. Salary offers are made based on internal equity and market analysis, and will vary based on the candidate’s skills, depth of experience and specific work location. Amyris is committed to providing a diverse array of inclusive benefits and perks to support employees and their families’ wellbeing including access to robust healthcare, mental wellness benefits, family leave, discounted fitness memberships, education reimbursement, flexible paid time off, 17 paid holidays, 10 paid sick days, and additional paid time off including 3 volunteer days, and bereavement. What may Candidates Expect from Amyris? At Amyris, we strive to provide a transparent and professional hiring experience. Our interview process typically includes a combination of in-person meetings and phone conversations. Genuine job offers are always communicated by an authorized member of our Human Resources team before being sent via email. Please note that all official communication from Amyris employees will come from an email address ending in “@amyris.com” or from "no-reply@greenhouse.io". Fraudulent Employment Offers: Amyris has experienced a recent increase in fraudulent Amyris job listings on third-party sites, as well as fraudulent interview requests and job offers sent to candidates. In addition, people impersonating employees of Amyris have been sending fraudulent job screening or new-hire screening communications requesting candidates to provide personal information. Please be advised that these offers, communications, and impersonations are illegitimate and fraudulent. If You Receive a Suspicious or Fraudulent Communication or Employment Offer, please contact hr@amyris.com We hold deep regard in the power of representation and cultivation of a diverse work environment. Join us at Amyris, where you can find a sense of belonging and know that your voice is centered. At Amyris, we believe that diversity, equity, inclusion, and belonging (DEIB) is essential to our core values. We embrace and encourage an equity-minded work culture, knowing that it is the driving force of innovation that positively impacts our employees, consumers, and communities. For Amyris, a sense of belonging is what drives our mission forward and is the foundation of everything we do, ensuring a healthier, more sustainable future for us all. Amyris, the Amyris logo, Unlock the Chemistry of Life TM, and Lab-to-Market are trademarks or registered trademarks of Amyris, Inc. in the U.S. and/or other countries. Under the California Consumer Privacy Act of 2018 (“CCPA”), Amyris is required to inform California residents who are our job applicants (“Applicants”) about the personal information we collect about you when you apply to a job on this site. As an Applicant, you have the right to know and understand the categories of personal information we collect about you, and the purposes for which the categories of personal information shall be used, pursuant to the CCPA. By clicking the “APPLY FOR THIS JOB” button below and submitting your job application, you agree you have reviewed the complete Privacy Notice for Employees, Independent Contractors and Job Applicants. If you have any questions regarding this information, please contact Amyris at privacy@amyris.com As a VEVRAA Federal Contractor, Amyris is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Amyris complies with applicable state and local laws governing nondiscrimination in employment. If you are a recruiter or placement agency, please do not submit resumes to any person or email address at Amyris, Inc. prior to having a signed agreement. Amyris is not liable for and will not pay placement fees for candidates submitted by any agency other than its approved recruitment partners. Furthermore, any resumes sent to us without an agreement in place will be considered your company’s gift to Amyris and may be forwarded to our recruiters for their attention.

Responsibilities

The Executive Assistant will manage the CEO's complex scheduling and travel arrangements while supporting leadership meetings and office operations. This role requires proactive problem-solving and the ability to anticipate the executive's needs.