Executive Assistant at Anaplan Inc Canada

York, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

29 Apr, 26

Salary

0.0

Posted On

29 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Calendar Management, Travel Coordination, Email Management, Expense Management, Communication Skills, Interpersonal Skills, Stakeholder Management, Proactive Planning, Attention to Detail, Microsoft Office Proficiency, Event Planning, Flexibility, Professionalism, Analytical Skills, Self-Motivation

Industry

Software Development

Description

At Anaplan, we are a team of innovators focused on optimizing business decision-making through our leading AI-infused scenario planning and analysis platform so our customers can outpace their competition and the market. What unites Anaplanners across teams and geographies is our collective commitment to our customers’ success and to our Winning Culture. Our customers rank among the who’s who in the Fortune 50. Coca-Cola, LinkedIn, Adobe, LVMH and Bayer are just a few of the 2,400+ global companies who rely on our best-in-class platform. Our Winning Culture is the engine that drives our teams of innovators. We champion diversity of thought and ideas, we behave like leaders regardless of title, we are committed to achieving ambitious goals, and we love celebrating our wins – big and small. Supported by operating principles of being strategy-led, values-based and disciplined in execution, you’ll be inspired, connected, developed and rewarded here. Everything that makes you unique is welcome; join us and let’s build what’s next - together! Anaplan is seeking a high-energy Executive Assistant to support three leaders of the Product Management team. Join a team of individuals who respect diverse perspectives, aren’t afraid to push boundaries and try new ideas, and are passionate about helping our customers and each other succeed. This EA will be critically important, enabling the leaders to work most effectively with internal and external collaborators and fulfill commitments. This is a strategic role that requires a combination of focus, flexibility, professional maturity, and strong interpersonal skills. The right candidate will be a highly resourceful individual with strong professionalism, presentation, self-motivation, verbal/written communication, and analytical skills. Most of all, we seek someone with a great attitude, an extremely high work ethic, and high attention to detail! Please note: This position will be based out of our York office, featuring in-office excitement and collaboration. Your Impact Core Administrative Advanced diary and calendar management (across multiple time zones) Coordinates complex international travel arrangements and detailed itineraries across multiple time zones Email management and prioritisation Expense management Comfortable operating in a fast-paced and rapidly changing environment; remaining flexible, adaptable, and accepting new challenges with ease Assist in coordinating and planning team off-sites, events, and executive meetings Communication & Interpersonal Skills Professional written and verbal communication with a high level of accuracy and attention to detail Acting as a key gatekeeper and point of contact Stakeholder management at all levels (internal & external) Ability to juggle competing deadlines and adapt quickly to changing priorities Proactive planning and anticipation of executive needs Maintains discretion and professionalism under pressure, particularly when dealing with sensitive or confidential matters General Skills Anticipate leaders' needs and proactively prepare leaders for a wide variety of situations Brings a high level of urgency, with the ability to balance multiple priorities and requests Proactively prepare executives and managers for meetings with pre-read materials and aligned agendas Proven success in preparing documents and presentations with a high level of accuracy and attention to detail Comfortable operating in a fast-paced and rapidly changing environment; remaining flexible, adaptable, and accepting new challenges with ease Coordinating closely with other cross-functional departments and other Executive Assistants to ensure smooth communication and seamless operational efficiency for leaders and their teams Assist in coordinating and planning of team off-sites, events, and executive meetings with a high degree of organization and thoroughness. Managing and submitting expenses for the leaders and assisting in approving expenses for their team. Your Qualifications Minimum of 7 years of related business experience supporting an executive, preferably in a SaaS organization with Executive Suite support High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company Event planning, expense report, and calendar management experience Ability to multitask, complete items, and be flexible based on constantly evolving deadlines Excellent writing, speaking, and grammar skills Proficiency in Microsoft Office A bachelor's degree is a plus! Our Commitment to Diversity, Equity, Inclusion and Belonging (DEIB) We believe attracting and retaining the best talent and fostering an inclusive culture strengthens our business. DEIB improves our workforce, enhances trust with our partners and customers, and drives business success. Build your career in a place where diversity, equity, inclusion and belonging aren’t just words on paper – this is what drives our innovation, it’s how we connect, and it contributes to what makes us a market leader. We believe in a hiring and working environment where all people are respected and valued, regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes people unique. We hire you for who you are, and we want you to bring your authentic self to work every day! We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive equitable benefits and all privileges of employment. Please contact us to request accommodation. Fraud Recruitment Disclaimer It has come to our attention that fraudulent and fictitious job opportunities are being circulated on the Internet. Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondence, claiming they are representatives of Anaplan. The main purpose of these correspondences and announcements is to obtain privileged information from individuals. Anaplan does not: Extend offers to candidates without an extensive interview process with a member of our recruitment team and a hiring manager via video or in person. Send job offers via email. All offers are first extended verbally by a member of our internal recruitment team whenever possible and then followed up via written communication. All emails from Anaplan would come from an @anaplan.com email address. Should you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of Anaplan, please send an email to people@anaplan.com before taking any further action in relation to the correspondence.

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Responsibilities

The Executive Assistant will support three leaders of the Product Management team by managing their calendars, coordinating travel, and facilitating communication with stakeholders. This role requires proactive planning and the ability to juggle competing deadlines while maintaining professionalism under pressure.