Start Date
Immediate
Expiry Date
28 Dec, 26
Salary
100000.0
Posted On
29 Sep, 26
Experience
12 year(s) or above
Remote Job
Yes
Telecommute
Yes
Sponsor Visa
Yes
Skills
Industry
Consumer Services;Financial Services & Insurance
Diary management and PA support
• Manage multiple directors’ diaries, prioritise commitments and resolve scheduling clashes.
• Arrange internal and external meetings, including rooms, video calls and hospitality.
• Coordinate domestic and international travel, including flights, hotels, transfers, visas and itineraries.
• Send timely reminders and confirmations so directors are prepared for each day.
Business development coordination
• Arrange meetings with prospective clients and existing clients from initial outreach through to confirmation.
• Coordinate directors’ attendance at networking events, conferences and industry functions.
• Complete client prequalification documents, gathering information from the relevant teams and ensuring submissions are accurate and on time.
• Prepare concise meeting briefings covering company background, attendees and previous contact.
• Keep the CRM and BD meeting tracker up to date with contacts, meetings and follow-up dates.
• Prompt directors on agreed next steps and provide a weekly overview of upcoming and completed meetings.
• Arrange client entertainment and hospitality.
Office and administrative support
• Welcome clients and visitors as a professional first point of contact.
• Take a hands-on approach to keeping the office organised and running efficiently.
• Check that office IT systems and equipment are working properly, and coordinate with IT support to resolve issues.
• Maintain accurate filing systems and records.
• Support colleagues across departments with administrative and finance tasks when needed.
Skills and experience
Essential
• At least two years’ experience as a PA, executive assistant or administrator in a coordination role.
• Experience managing diaries for senior executives, ideally several at once.
• Excellent written and verbal communication skills.
• Strong organisational skills and the ability to manage changing priorities.
• Confidence using Outlook, Calendars and Microsoft Office.
• A professional, discreet approach and close attention to detail.
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Diary management and PA support
• Manage multiple directors’ diaries, prioritise commitments and resolve scheduling clashes.
• Arrange internal and external meetings, including rooms, video calls and hospitality.
• Coordinate domestic and international travel, including flights, hotels, transfers, visas and itineraries.
• Send timely reminders and confirmations so directors are prepared for each day.
Business development coordination
• Arrange meetings with prospective clients and existing clients from initial outreach through to confirmation.
• Coordinate directors’ attendance at networking events, conferences and industry functions.
• Complete client prequalification documents, gathering information from the relevant teams and ensuring submissions are accurate and on time.
• Prepare concise meeting briefings covering company background, attendees and previous contact.
• Keep the CRM and BD meeting tracker up to date with contacts, meetings and follow-up dates.
• Prompt directors on agreed next steps and provide a weekly overview of upcoming and completed meetings.
• Arrange client entertainment and hospitality.
Office and administrative support
• Welcome clients and visitors as a professional first point of contact.
• Take a hands-on approach to keeping the office organised and running efficiently.
• Check that office IT systems and equipment are working properly, and coordinate with IT support to resolve issues.
• Maintain accurate filing systems and records.
• Support colleagues across departments with administrative and finance tasks when needed.
Skills and experience
Essential
• At least two years’ experience as a PA, executive assistant or administrator in a coordination role.
• Experience managing diaries for senior executives, ideally several at once.
• Excellent written and verbal communication skills.
• Strong organisational skills and the ability to manage changing priorities.
• Confidence using Outlook, Calendars and Microsoft Office.
• A professional, discreet approach and close attention to detail.
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