Executive Assistant and Employee Administrator at Girl Scouts of Kentuckys Wilderness Road Council I

Lexington, Kentucky, United States -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

19.0

Posted On

06 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Microsoft Office, HR Support, Detail-Oriented, Proactive, Calendar Management, Meeting Coordination, Expense Reporting, Onboarding, Benefits Coordination, Professional Writing, Problem Solving, Time Management, Team Support, Confidentiality

Industry

Non-profit Organization Management

Description

Description Now Hiring: Executive Assistant & Employee Administrator On-Site | Lexington, KY | Full-Time, Benefits EligibleAre you tenacious, organized, and driven by purpose? If you find joy in staying organized, keeping things moving, and helping others do their best work—you might be a perfect fit.Join Girl Scouts of Kentucky’s Wilderness Road (GSKWR), a people-first nonprofit organization supporting thousands of girls, families, and volunteers across 67 counties. We’re looking for a highly accountable, curious, and detail-oriented person to serve as our Executive Assistant & Employee Administrator—someone ready to bring order, positivity, and persistence to an active and mission-driven team.Key responsibilities include:Executive Support Manage the CEO’s calendar, travel, and meeting prep Track and follow up on action items from leadership and board meetings Support board communications and shared drives Draft correspondence and coordinate meeting logistics HR & Staff Support Process expense reports and HR paperwork Support hiring, onboarding, and exit processes Coordinate benefits enrollment and changes with our vendor partners Submit updates related to pay, promotions, and status changes to our payroll administrator Maintain confidential personnel files and HR compliance records Requirements What We’re Looking ForYou don’t need 10 years of experience—but you do need to be focused, efficient, and proactive. This role is best suited to someone with: 2+ years of administrative, HR, or executive assistant experience High attention to detail and strong follow-through Comfort working with Microsoft Office, email/calendar tools, and cloud file systems A calm, resourceful presence—especially in fast-moving situations Strong communication and professional writing skills An interest in mission-driven nonprofit work Schedule, Compensation & Work Environment Salary: $17-$19/hr, overtime eligible Schedule: Monday–Friday, on-site in Lexington, with occasional early mornings or evenings Benefits: Competitive health benefits and participation in Girl Scout events and culture This is a full-time, hourly position with growth potential Why GSKWR?Because your work will matter. Every checklist, every form, every calendar entry will support a broader mission—helping girls discover their power, build confidence, and lead with courage. You’ll be part of a team that’s fast-moving, highly committed, and focused on results and relationships.

Responsibilities

The Executive Assistant & Employee Administrator will manage the CEO's calendar, travel, and meeting preparations while also supporting HR processes such as hiring and onboarding. This role requires tracking action items from leadership meetings and maintaining confidential personnel files.