Executive Assistant and Front Office Manager at ABC Home & Commercial Services

Lewisville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jul, 26

Salary

65000.0

Posted On

03 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar management, Meeting preparation, Communication triage, Document control, Front office management, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Teams, Time management, Organizational skills, Prioritization, Confidentiality, Administrative support, Vendor coordination, Travel planning

Industry

Consumer Services

Description

Description The Executive Assistant & Front Office Manager serves as both the first impression of ABC Home & Commercial Services and the operational partner to the President. This role ensures a professional front office environment while owning executive administrative functions including calendar management, meeting preparation, communication triage, document control, and follow-up management. PRIMARY RESPONSIBILITIES: Greet customers, vendors, candidates, and visitors in a professional and welcoming manner. Monitor and manage front-door access to ensure building security and compliance. Receive, sort, distribute, and send mail and packages. Maintain a clean, organized front office and common areas. Own and manage the President’s calendar including scheduling, rescheduling, and declining meetings. Protect executive focus time through buffer and priority management. Enforce meeting standards including agendas, appropriate attendees, and time limits. Collect and compile Weekly Action Reports (WARs) and prepare executive meeting packets. Draft meeting agendas, capture action items, and distribute recap notes. Manage executive inbox triage, draft routine responses, and follow up on outstanding communications. Organize and maintain executive files, folders, and version control standards. Track executive commitments and maintain a rolling action-item list. Coordinate vendor communication, travel planning, expenses, and events. Draft internal announcements, recognition messages, and support leadership onboarding logistics. Requirements 3–5+ years of experience in administrative or executive assistant roles Exceptional written and verbal communication skills Advanced proficiency in Microsoft Outlook, Word, Excel, and Teams Strong organizational, prioritization, and time-management skills Ability to handle confidential information with discretion Proactive, detail-oriented, and able to manage up PHYSICAL DEMANDS: Ability to lift up to 15 pounds Prolonged periods of sitting at a desk and computer use Occasional standing, walking, bending, and reaching SALARY: $60,000–$65,000 annually, based on experience WHAT WE OFFER: Health, Dental, Vision, and Life Insurance 401(k) with company matching Paid Time Off (PTO) Training and professional development opportunities Supportive and mission-driven work environment #mediumABC Equal Opportunity Statement: ABC Home & Commercial Services is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Responsibilities

The Executive Assistant and Front Office Manager acts as the first point of contact for the office while providing comprehensive administrative support to the President. Responsibilities include managing executive calendars, coordinating meetings, handling communications, and maintaining office security and organization.