We are seeking an exceptional and dynamic individual to join our team as an Executive Assistant and Internal Communications Coordinator. This dual-role position is at the heart of our Canadian organization and operations, supporting two key leaders in Canada: the Country Head and the Head of Marketing. If you are a detail-oriented professional with a passion for operational excellence, creativity, and communication, this opportunity is for you. Leverage your expertise to drive efficiency, foster engagement, and support impactful marketing initiatives in a collaborative and fast-paced environment.
Key Responsibilities:

Executive Support:

• Provide high-level administrative support to the Canada Country Head, including calendar management, travel arrangements, expense reporting, and meeting coordination.
• Act as a reliable point of contact for internal and external stakeholders on behalf of the Country Head, ensuring seamless communication and prioritization of tasks.
• Prepare presentations, reports, and meeting materials to support strategic objectives. Support local Canadian offices with ordering supplies, and additional administrative related tasks as needed.

Internal Communications Coordination:

• Collaborate closely with the Head of Marketing to manage internal communications and develop initiatives that drive associate engagement, including planning and executing team events and activities, lead the planning and execution of hybrid national town halls quarterly, lead the development, distribution of associate newsletter and communications for the country. .
• Support marketing operations by coordinating integrated campaigns, conferences, account support, and other projects /initiatives as required, reporting on the impact/ ROI of investments, and ensuring all deliverables are executed on time and within budget.
• Assist in the development and deployment of marketing materials, maintaining brand consistency and high standards.
• Ability to work in a matrixed organization, working across many business units, marketing teams, sales teams.

JOB SUMMARY

Marketing Coordination & Executive Support

• Collaborate closely with the Head of Marketing to manage internal communications and develop initiatives that drive associate engagement including planning and executing team events and activities lead the planning and execution of hybrid national town halls quarterly lead the development distribution of associate newsletter and communications for the country. .
• Support marketing operations by coordinating integrated campaigns conferences account support and other projects /initiatives as required reporting on the impact ROI of investments and ensuring all deliverables are executed on time and within budget.
• Assist in the development and deployment of marketing materials maintaining brand consistency and high standards.
• Ability to work in a matrixed organization working across many business units marketing teams sales teams.
• Provide high-level administrative support to the Canada Country Head including calendar management travel arrangements expense reporting and meeting coordination.
• Act as a reliable point of contact for internal and external stakeholders on behalf of the Country Head ensuring seamless communication and prioritization of tasks.
• Prepare presentations reports and meeting materials to support strategic objectives. Support local Canadian offices with ordering supplies and additional administrative related tasks as needed.
• Assist with occasional local procuring of supplies for office or events
• Technology and Tools:
• Utilize a range of martech tools including Salesforce Adobe Workfront Pardot CVENT 6sense Staff Base and many other platforms to support marketing functions and operations.
• Work efficiently within the Microsoft 365 suite (Office PowerPoint Excel SharePoint Teams Copilot) to create compelling documents presentations and spreadsheets.