Executive Assistant and Office Manager at UGL Limited

, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Secretarial Support, Confidentiality, Communication, Office Management, Documentation Creation, Correspondence Editing, Presentation Creation, Training, Workload Coordination, Emotional Intelligence, Interpersonal Skills, Microsoft Word, Microsoft Excel, Microsoft PowerPoint

Industry

Rail Transportation

Description

UGL Regional Linx (UGLRL): A subsidiary of UGL, headquartered in Orange, NSW, with regional depots throughout the state. We focus on creating job opportunities in regional and rural communities, with over 85%25 of our workforce based in regional NSW. We manage the Country Regional Network, ensuring safe transportation of people and goods across NSW. Job Purpose The Executive Assistant and Office Manager will be accountable for the delivery of administration and secretarial support to the Senior Leadership Team (SLT). This accountability will specifically include the provision of confidentiality in all matters sensitive to this position and the expedient and proficient execution of all duties relevant to this role. This is a temporary role which may turn permanent Key Responsibilities Greets all visitors and makes them feel welcome to UGL Regional Linx. Communicates in a positive and professional manner in all interactions Screens and takes messages and makes phone calls on behalf of the management team Creates and edits documentation, correspondence, emails and presentations on behalf of the management team Establishes and trains the Administration Assistant on general office protocols. Coordinates and manages the workload of Administration Assistant as it relates to interoffice functions (ie. phone coverage) to ensure equitable and efficient distribution of responsibilities in the running and representation of the office. Recommends training and professional development opportunities for Administrative Assistant. Provides backup to Administrative Assistant when required. Qualifications Minimum of 3 years previous experience in an Executive Secretary / senior Team Assistant or Personal Assistant role. High emotional intelligence with interpersonal skills and the ability to deal with difficult people and situations. Able to always interact at all levels in a professional and respectful manner. High competency in the Microsoft Office Suite of Packages, MS Word, MS Excel & MS PowerPoint About Us UGL is renowned for providing comprehensive engineering, construction, and maintenance services across various sectors, including rail and transport, communications and technology systems, oil and gas, power, renewables, water, and defense. We partner with some of the world’s largest companies and government agencies. Diversity We embrace diversity in all its forms—backgrounds, ideas, work styles, and perspectives. As an Equal Opportunity Employer, we strongly encourage applications from women, individuals with disabilities, Aboriginal & Torres Strait Islander people, mature-aged workers, and those from culturally diverse backgrounds. Our selection process includes relevant screening checks such as national criminal history and pre-employment medical assessments, including drug and alcohol screening.

Responsibilities

The Executive Assistant and Office Manager is responsible for delivering administrative and secretarial support to the Senior Leadership Team, ensuring confidentiality and proficient execution of all duties. Key tasks include managing visitor greetings, professional communication, screening calls, creating management documentation, and training/coordinating the Administration Assistant.