Executive Assistant and Office Manager at Viant Technology

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

90000.0

Posted On

07 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Office Management, Discretion, Scheduling, Travel Arrangements, Expense Reporting, Event Planning, Vendor Management, Calendar Management, Attention To Detail, Problem Solving, Time Management, Communication, Adaptability, MS Office, G-Suite

Industry

Advertising Services

Description

WHAT YOU’LL DO The core responsibilities of this position are to provide office and administrative support to the Chicago office in a dynamic environment, while maintaining the utmost discretion with regards to proprietary and confidential information. This position offers a great opportunity to learn all facets of the advertising industry, to build and maintain relationships at all levels, and to play an important role in the organization. For the right person, this role will be a solid platform for growth and advancement within the company. THE DAY-TO-DAY Manage Core Sales schedules and travel arrangements. Track and prepare sale’s business expense reports. Plan and coordinate all logistics for team meetings, offsites, client events, social events, and volunteer efforts (including but not limited to location sourcing/booking, catering, AV requirements, transportation, etc.). Handle sensitive & confidential information with discretion. Prepare weekly sales reports in Google Docs and Google Sheets using Salesforce reports. Manage all aspects of the Chicago office, tasks include managing conference rooms and workstations for Chicago, office supply orders, weekly kitchen orders, office cleanliness, handling repairs, and working in conjunction with building management and various service vendors. Candidate must know how to run full vendor management, liaison between office management and team. Help with company culture and team-building activities. Organize and manage regional and company offsites. GREAT TO HAVE 5+ years of administrative experience. Must possess outstanding organizational, problem solving, and time management skills; able to handle multiple responsibilities and priorities with extreme attention to detail. Positive, proactive attitude with ability to anticipate needs of executives and act accordingly. Self-motivated problem-solver with a proactive attitude and takes initiative. Excellent communication skills, both verbal and written. Organizational awareness: ability to interact with internal and external clients at all levels. Ability to adapt to change and work well under pressure in a fast-paced environment. Experience managing calendars in Outlook & coordinating different time zones/locations. Must have strong knowledge of MS Office, G-Suite, Concur, Digital Cloud filing (Dropbox), Zoom/Webex/MS Meetings, Asana (Salesforce a plus). LIFE AT VIANT Investing in our employee’s professional growth is important to us, but so is investing in their well-being. That’s why Viant was voted one of the best places to work and some of our favorite employee benefits include fully paid health insurance, paid parental leave and unlimited PTO and more. $80,000 - $90,000 a year In accordance with California law, the range provided is Viant’s reasonable estimate of the compensation for this role. Final title and compensation for the position will be based on several factors including work experience and education. Not the right position for you? Check out our other opportunities! Viant Careers #LI-SK1 #LI-Hybrid About Viant Viant Technology Inc. (NASDAQ: DSP) is an exclusively buy-side advertising platform powered by artificial intelligence and designed to drive performance across the open internet. Our omnichannel platform purpose-built for CTV turns data and intelligence into scalable, measurable performance for advertisers. With the launch of ViantAI and Outcomes, Viant has been at the forefront of AI innovation in advertising, building the future of fully autonomous solutions. Viant has been recognized for excellence in AI by Adweek, the Business Intelligence Group and MarTech Breakthrough and is Great Place to Work® certified. Learn more at viantinc.com. Viant is an equal opportunity employer and makes employment decisions on the basis of merit. Viant prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws. Viant also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. By clicking “Apply for this Job” and providing any information, I accept the Viant California Personnel Privacy Notice.

Responsibilities

The core responsibilities involve providing comprehensive office and administrative support to the Chicago office while maintaining strict confidentiality. This includes managing sales schedules, coordinating logistics for various events, and overseeing all aspects of the physical office operations.