Executive Assistant at AON Plc - Canada

Makati, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

13 Sep, 26

Salary

0.0

Posted On

15 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Stakeholder management, Calendar management, Inbox management, Meeting coordination, Travel management, Expense reporting, Business English, Microsoft Outlook, Microsoft PowerPoint, Microsoft Excel, Microsoft Word, Time management, Organizational skills, Problem-solving, Confidentiality

Industry

Financial Services

Description

Executive Assistant Aon is in the business of better decisions. At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. What the day will look like Executive Support & Stakeholder Management Act as a key point of contact and liaison for internal stakeholders, senior leaders, clients, and external partners Build effective working relationships across functions and geographies Calendar & Inbox Management Proactively manage complex calendars, prioritizing competing demands across time zones Oversee inbox management, ensuring timely responses and alignment with leadership priorities Meeting & Governance Support Coordinate internal and external meetings, including agenda setting, materials preparation, and logistics Support leadership forums by driving agenda discipline, tracking actions, and ensuring follow-through Attend senior leadership meetings where required to capture key decisions and action items Travel & Expense Management Plan and manage end-to-end travel arrangements across the region, including visas where required Prepare and submit expense reports in a timely and accurate manner Communications & Documentation Draft and review communications on behalf of executives, ensuring clarity and consistency Prepare high-quality documents and presentations aligned with Aon brand standards Operational & Ad Hoc Support Anticipate needs and provide proactive support to ensure smooth day-to-day operations Support special projects and initiatives as required How this opportunity is different We are looking for a dedicated individual to join us as an Executive Assistant. As an Aon colleague, you will never be limited by your job title. You will learn and grow alongside some of the most talented people in the business who genuinely want you to be the best version of yourself. We honestly believe that our culture is different, with authentic and inquisitive individuals who each bring something unique to our team. Be you, be unique with us! Skills and experience that will lead to success Prior experience (1 - 2 years) supporting senior leaders or executives, ideally in a regional or global organization Strong business English proficiency (written and verbal) Advanced proficiency in Microsoft Office tools (Outlook, PowerPoint, Excel, Word) Excellent time management and organizational skills, with the ability to manage multiple priorities Strong stakeholder management and interpersonal skills, with confidence working across seniority levels High level of integrity, discretion, and confidentiality Ability to operate effectively in a fast-paced, high-pressure environment Strong problem-solving mindset with a proactive and solution-oriented approach Professional, reliable, and detail-oriented with a strong sense of accountability How we support our colleagues In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working! Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued. We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on ReasonableAdjustments@Aon.com Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace. 2581400

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Responsibilities

Provide high-level administrative support to senior leaders, including complex calendar, inbox, and travel management. Act as a key liaison for stakeholders and handle the preparation of communications and governance materials.