Executive Assistant at Arine

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Mar, 26

Salary

115000.0

Posted On

16 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistance, Calendar Management, Travel Coordination, Communication Skills, Research Skills, Confidentiality, Organizational Skills, Problem-Solving, Microsoft Office Suite, Google Workspace, Attention to Detail, Discretion, Team Collaboration, Proactivity, Technology Proficiency, Time Management

Industry

Hospitals and Health Care

Description

Based in San Francisco, Arine is a rapidly growing healthcare technology and clinical services company with a mission to ensure individuals receive the safest and most effective treatments for their unique and evolving healthcare needs. Frequently, medications cause more harm than good. Incorrect drugs and doses costs the US healthcare system over $528 billion in waste, avoidable harm, and hospitalizations each year. Arine is redefining what excellent healthcare looks like by solving these issues through our software platform (SaaS). We combine cutting edge data science, machine learning, AI, and deep clinical expertise to introduce a patient-centric view to medication management, and develop and deliver personalized care plans on a massive scale for patients and their care teams. Arine is committed to improving the lives and health of complex patients that have an outsized impact on healthcare costs and have traditionally been difficult to identify and address. These patients face numerous challenges including complicated prescribing issues across multiple medications and providers, medication challenges with many chronic diseases, and patient issues with access to care. Backed by leading healthcare investors and collaborating with top healthcare organizations and providers, we deliver recommendations and facilitate clinical interventions that lead to significant, measurable health improvements for patients and cost savings for customers. Why is Arine a Great Place to Work?: Outstanding Team and Culture - Our shared mission unites and motivates us to do our best work. We have a relentless passion and commitment to the innovation required to be the market leader in medication intelligence. Making a Proven Difference in Healthcare - We are saving patient lives, and enabling individuals to experience improved health outcomes, including significant reductions in hospitalizations and cost of care. Market Opportunity - Arine is backed by leading healthcare investors and was founded to tackle one of the largest healthcare problems today. Non-optimized medications therapies which cost the US 275,000 lives and $528 billion annually. Dramatic Growth - Arine is managing more than 18 million lives across prominent health plans after only 4 years in the market, and was ranked 236 on the 2024 Inc. 5000 list and was named the 5th fastest-growing company in the AI category. The Role: We are seeking an experienced Executive Assistant to provide dedicated support to our CEO and Executive Team at Arine. This critical role requires a proactive, detail-oriented professional with exceptional organizational skills and the ability to handle sensitive information with discretion and confidentiality. The Executive Assistant will play a pivotal role in ensuring the CEO's productivity and effectiveness, managing schedules, coordinating travel, and facilitating seamless communication within and outside the organization. What You’ll Be Doing: Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and conference calls Arrange and coordinate domestic and international travel itineraries, accommodations, and logistics for the CEO Act as the primary point of contact for the CEO, screening and prioritizing emails, phone calls, and other correspondence Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO Assist in preparing agendas, materials, and presentations for meetings attended or led by the CEO Conduct research and compile information as needed for various projects and initiatives Handle confidential information with discretion and maintain strict confidentiality at all times Anticipate the CEO's needs and proactively provide administrative support to enhance efficiency Partner with IT to ensure all technology and software used by the CEO is up to date and working appropriately Coordinate special projects and events as assigned by the CEO, ensuring deadlines and deliverables are met Who You Are and What You Bring: Minimum of 5 years of experience as an Executive Assistant supporting C-level executives, preferably in a technology or fast-paced start-up environments Proven ability to manage complex calendars, coordinate extensive travel arrangements, and handle multiple priorities effectively High level of integrity, professionalism, trustworthiness, and discretion in dealing with confidential information Exceptional organizational skills and strong attention to detail Excellent verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace Ability to work independently with minimal supervision, as well as collaboratively in a team environment Strong problem-solving skills and the ability to anticipate needs and proactively address issues Bachelor's degree or equivalent experience preferred Travel and Other Information: This is a hybrid role based in San Francisco, with an expectation of in-office presence at least two days per week. Occasional additional days may be required during key periods (e.g., board meetings or executive planning sessions) Remote Work Requirements: An established private work area that ensures information privacy A stable high-speed internet connection for remote work Perks: Joining Arine offers you a dynamic role and the opportunity to contribute to the company's growth and shape its future. You'll have unparalleled learning and growth prospects, collaborating closely with experienced Clinicians, Engineers, Software Architects, and Digital Health Entrepreneurs. The posted range represents the expected salary for this position and does not include any other potential components of the compensation package (including bonus and equity), benefits, and perks. Ultimately, the final pay decision will consider factors such as your experience, job level, location, and other relevant job-related criteria. The salary range for this position is: $100,000-115,000/year. Job Requirements: Ability to pass a background check Must live in and be eligible to work in the United States Information Security Roles and Responsibilities: All staff at Arine are expected to be part of its Information Security Management Program and undergo periodic training on Information Security Awareness and HIPAA guidelines. Each user is responsible to maintain a secure working environment and follow all policies and procedures. Upon hire, each person is assigned and must complete trainings before access is granted for their specific role within Arine. Arine is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace where all employees are treated with fairness and respect. We do not discriminate on the basis of race, ethnicity, color, religion, gender, sexual orientation, age, disability, or any other legally protected status. Our hiring decisions and employment practices are based solely on qualifications, merit, and business needs. We encourage individuals from all backgrounds to apply and join us in our mission. Check our website at https://www.arine.io. This is a unique opportunity to join a growing start-up revolutionizing the healthcare industry! Job Offers: Arine uses the arine.io domain and email addresses for all official communications. If you received communication from any other domain, please consider it spam. Note to Recruitment Agencies: We appreciate your interest in finding talent for Arine, but please be advised that we do not accept unsolicited resumes from recruitment agencies. All resumes submitted to Arine without a prior written agreement in place will be considered property of Arine, and no fee will be paid in the event of a hire. Thank you for your understanding.

Responsibilities

The Executive Assistant will manage the CEO's complex calendar, arrange travel, and act as the primary point of contact for the CEO. This role also involves preparing documents and conducting research to support various projects and initiatives.