Executive Assistant at ARN Media

North Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

08 Mar, 26

Salary

0.0

Posted On

08 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Administrative Skills, Planning Capability, Attention To Detail, Communication Skills, Interpersonal Skills, Presentation Skills, Influencing Skills, Stakeholder Management, Microsoft Office, Diary Management, Travel Coordination, Expense Reconciliation, Meeting Coordination, Logistics Management, Board Management

Industry

Media Production

Description

EXECUTIVE ASSISTANT At ARN, one of Australia’s leading audio-led entertainment companies, you have an opportunity to share your voice in the future of audio. With 58 radio stations in 33 markets, along with 46 DAB+ stations nationwide and our digital platform, iHeart, we go beyond the airwaves, capturing the hearts and minds of listeners in both metro and regional communities across Australia. We’re looking for a highly organised and proactive Executive Assistant to provide exceptional administrative support to our Chief Executive Officer and Chief Financial Officer. About the role: In this role, you will: Manage complex diaries and inboxes, scheduling, meeting preparation, reminders, and pre-read coordination. Play key support and liaison role between the CEO, CFO and ARN Board. Track and follow up required documentation, information and actions with key stakeholders to ensure timely completion. Coordinate domestic and international travel including itineraries, bookings, transport, and diary integration. Complete expense reconciliations and support the development of documents, presentations and communications. Plan and coordinate meetings, workshops and conferences, including all logistics, materials and stakeholder liaison. Support ELT cadence and cross-functional coordination across all the ELT functions. Oversee the ARN HQ reception function (North Sydney) and ensure the smooth running of the office. About you: You are a confident, polished and highly trusted professional who thrives in a fast-paced and highly confidential Executive environment. You will bring: Superior organisational, administrative and planning capability with exceptional attention to detail. Highly developed communication, interpersonal and presentation skills, with the ability to influence across all levels. Proven experience supporting Senior Leaders, managing multiple stakeholders and juggling competing priorities. Board exposure preferred. Advanced Microsoft Office skills across Outlook, Word, Excel, PowerPoint, Teams, SharePoint, Yammer and OneDrive. Diligent portal experience for managing Boards is preferred. What’s in it for you: ARN perks & benefits (e.g. giveaways, merch, events, free and discounted tickets) Novated leasing & superannuation salary sacrifice | Birthday leave | Paid parental leave | Charity leave | Bonus leave Discounts on lifestyle & entertainment with big name brands (including savings on health insurance and gym memberships) Education assistance | Build your expertise & abilities with award-winning learning programmes | Long-term career progression Our culture: We have four behaviours that make up our ‘Culture in Action’ – how we act every day to create a great place to work: Aim High – set big goals and achieve together Own It – take ownership and be solutions focused Be Your Best Self – create the environment we need to thrive Make a Difference – seek out ways to have a positive impact Bring your skills, genius and energy along on our journey – APPLY NOW. Upload your cover letter and resume. For more details, head to www.arn.com.au and connect with us via Instagram (@arn_media_au) and LinkedIn (LinkedIn / ARN). ARN is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment, without regard to race, colour, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability or any other basis protected by federal, state, or local law. For individuals with disabilities who need additional assistance at any point in the application and interview process, please contact the People & Culture team at the relevant state office: https://arn.com.au/contact-us/

Responsibilities

The Executive Assistant will manage complex diaries and inboxes, coordinate travel, and support the CEO and CFO with various administrative tasks. They will also oversee the reception function and ensure smooth office operations.