Overview:
Rapiscan, an OSI Systems Company is seeking an

KNOW YOUR RIGHTS

Poster Link:
https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12ScreenRdr.pdf
OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.

• Performs complex administrative duties, involving contact with and exposure to highly confidential materials and information.
• Ensures that all appointments are timely and accurately scheduled, maintains Outlook calendar accurately, manages decision making on scheduling of appointments, manages and coordinates meetings utilizing meeting planning skills (including confirming attendees in advance.)
• Assists with meeting management, including but not limited to the creation of the agenda, and participation in meetings, as needed, to capture minutes, key decisions, and follow-up actions.
• Coordinate complex domestic and often multi-country, international travel accommodations, including management of visas, immunizations, local transportation requirements, dinners with clients, etc., as well as expense report preparation.
• Cultural awareness, particularly when planning customer visits, mindfulness of international holidays when planning events, meeting management, etc.
• Gains an understanding of key, high-level customers, and have the ability to handle customer inquiries with a calm, professional presence and ensure they are directed to the appropriate department or individual contact
• Organizes offsite meetings, team meetings, customer visits and other events.
• Demonstrates ability to draft correspondence / documents on behalf of the EVP, Security Service and proofs work to ascertain communication is clear in tone and error free.
• Manages and maintains the business unit’s customer contact lists for communications, campaigns, etc.
• Utilizes professional phone etiquette, accurate and detailed message taking techniques, timely routing of all messages, and organization of phone coverage.
• Responds to requests for information from internal employees and external vendors in a timely manner.
• Manages & tracks Global Security updates (NewsFlash, training reminders, etc.)
• Coordinates with other Executive Assistants helping to drive alignment and consistency of communication/approach across offices/locations.
• Develops, maintains, and communicates business unit processes and procedures.
• Assists with internal, customer, supplier or distributor visits amongst the OSI or Rapiscan facilities
• Coordination and management of office supplies for the business unit.
• Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate behavior consistent with the company’s Code of Ethics and Conduct.
• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem.
• Duties may be modified or assigned at any time to meet the needs of the business