Executive Assistant & Assistant Corporate Secretary at New Hampshire Mutual Bancorp

Concord, New Hampshire, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jun, 26

Salary

70000.0

Posted On

11 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Corporate Governance, Board Meeting Coordination, Minute Taking, Record Maintenance, Regulatory Compliance, Calendar Management, Stakeholder Communication, Confidentiality, Discretion, Independent Judgment, Prioritization, Microsoft Office Suite, Budgeting, Travel Arrangements, Grant Application Process

Industry

Banking

Description

The Merrimack is seeking an Executive Assistant & Assistant Corporate Secretary to serve a pivotal role supporting the Bank President and the Board of Directors. This position is central to executive leadership support and corporate governance of the organization, requiring a high degree of professionalism, discretion, and independent judgment. This position is responsible for managing complex executive schedules, coordinating high‑level meetings, and serving as a key liaison between executive leadership, the Board of Directors, and internal and external stakeholders. In addition, this role assists with corporate secretarial functions, including preparation of Board and Board Committee materials, meeting minutes, maintenance of corporate records, and support of regulatory and governance requirements. This position is part of an executive administration team and may be required to provide support to the CEO, other affiliate Presidents, Board and Executive/Senior Staff. The successful candidate must be a self‑starter who can work independently, anticipate needs, manage competing priorities, and handle highly confidential and sensitive information with the utmost integrity. This role is integral to ensuring the effectiveness, efficiency, and compliance of Board operations. We offer a competitive salary along with a comprehensive benefit package including but not limited to, medical, dental, vision, 401K (with Company match), paid time off, paid parental leave, tuition reimbursement, professional development and the opportunity to work with a great team! Salary negotiable based on level of experience Executive Assistant & Assistance Corporate Secretary: $60,000.00 - $70,000.00 PRIMARY RESPONSIBILITIIES * Serve as a primary liaison to the Board of Directors, facilitating effective communication between the Board, the executive team, and internal or external partners * Prepare, review, and distribute Board and Board committee meeting materials, including agendas, minutes, resolutions, and governance documents, in accordance with legal, regulatory, and organizational standards * Maintain and safeguard corporate records, governance documents, resolutions, and statutory filings, ensuring accuracy, completeness, and audit readiness * Assist in organizing and facilitating Board meetings, shareholder meetings, and other governance‑related events, ensuring all logistical, procedural, and confidentiality requirements are met * Provide high‑level administrative support to the Bank President, including managing complex calendars, scheduling, correspondence, budgeting and travel arrangements, with the ability to prioritize independently and exercise sound judgment * Oversee the application process, distribution and tracking of the Foundation’s annual grants * Act proactively to anticipate executive and Board needs, identify potential issues, and recommend solutions to support efficient decision‑making. PREFERRED JOB REQUIREMENTS * Minimum of 3 years of experience in an administrative support role within a professional office environment * Proven experience with corporate secretarial duties, including preparing board materials and maintaining a high level of confidentiality * Strong organizational skills with the ability to manage multiple priorities and deadlines effectively * Ability to travel to attend offsite meetings and functions as required * Proficient in Microsoft Office Suite applications including Excel, Word, and Power Point * Familiarity with legal and regulatory compliance related to corporate governance * Excellent verbal and written communication skills We believe in building genuine partnerships that encompass top of the line customer service delivered by a culture of teamwork, integrity and excellence. We take pride in the communities that we serve! We are dedicated to providing challenging and rewarding career opportunities for our employees across the state. If you are looking for an opportunity to be part of an award winning team, we are interested in speaking with you! New Hampshire Mutual Bancorp (NHMB) is truly a unique and exciting organization - the first mutual community banking shared services organization of its kind found in Northern New England. NHMB provides the operational support for three premier independent mutual savings banks, MVSB, The Merrimack and Savings Bank of Walpole (SBW), and a financial advisory and trust company, NHTrust. We are an Equal Opportunity Employer. This includes veterans and individuals with disabilities.

Responsibilities

This role serves as a primary liaison for the Board of Directors and provides high-level administrative support to the Bank President, managing complex schedules, preparing board materials, and maintaining corporate records. It also involves assisting with grant applications and proactively anticipating executive and board needs.