Executive Assistant at Associations International LLC

Lexington, Kentucky, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Apr, 26

Salary

0.0

Posted On

17 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Attention To Detail, Time Management, Written Communication, Verbal Communication, Microsoft Office, Virtual Meeting Platforms, Data Management, Confidentiality, Board Support, Volunteer Engagement, Travel Coordination, Meeting Coordination, Record Keeping, Proactivity, Global Environment

Industry

Non-profit Organizations

Description

Description ABOUT US Headquartered in Lexington, KY, Associations International (AI) is an award-winning, client-focused association management company serving both domestic and international associations. We partner with volunteer leaders to build extraordinary communities and bring our clients’ missions to life. ABOUT THE ROLE We are seeking an Executive Assistant to support our client, the International Coaching Federation, specifically within its Credentialing & Standards division. This role provides high-level administrative and coordination support to the Vice President and serves as a key liaison for board, committee, and volunteer activities. The ideal candidate is highly organized, proactive, and comfortable supporting senior leaders in a fast-paced, global environment. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Provide executive-level administrative support to the Vice President of Credentials & Standards Coordinate communications, meetings, and logistics for the Board of Directors and committees (virtual and in-person) Prepare agendas, capture and distribute meeting minutes, and track action items Maintain official records, files, and organizational documentation Coordinate travel, process expense reports, and support AP/AR and credit card reporting Support board nominations, elections, and volunteer engagement efforts Manage data reports, dashboards, and routine operational metrics Serve as a trusted liaison between staff, volunteers, and leadership Requirements Associate or bachelor’s degree 2–3 years of administrative or executive support experience Exceptional organization, attention to detail, and time management skills Strong written and verbal communication skills Proficiency with Microsoft Office and virtual meeting platforms (Zoom, etc.) Ability to manage multiple priorities independently and maintain confidentiality Experience supporting boards or volunteers in an international or nonprofit setting preferred Interest in or exposure to coaching or credentialing environments a plus Occasional domestic and international travel may be required Why Join Associations International? Flexible Work: This role will have the flexibility to work mostly remotely, hybrid, or in office, but will need to be local to Lexington and able to come in for mailings, meetings, and administrative functions. Award-Winning Culture: Best Places to Work in Kentucky (since 2012) Competitive Compensation: Based on experience Purpose-Driven Work: Support global associations making an impact Associations International is an equal opportunity employer. If you need assistance applying, please contact HR at 859-219-3567.

Responsibilities

The Executive Assistant will provide high-level administrative support to the Vice President of Credentials & Standards and coordinate communications and logistics for the Board of Directors and committees. This role also involves maintaining official records and supporting board nominations and volunteer engagement efforts.