JOB DESCRIPTION

We seek a collaborative and thoughtful Executive Assistant who is eager to work in a fast-paced and exciting environment. This role provides an opportunity to support multiple senior leaders while handling confidential information with the utmost professionalism. You will be responsible for sophisticated calendar management, driving organizational initiatives, and developing effective relationships with stakeholders across the organization.

ESSENTIAL SKILLS

• 4-6 years of experience in calendar management.
• Strong skills in Outlook and Microsoft Products / M365.
• Experience in space management, administrative support, and executive support.

ADDITIONAL SKILLS & QUALIFICATIONS

• Excellent communication abilities.
• Ability to work effectively with diverse teams.
• Genuine curiosity and dedication to creative problem-solving.
• Attention to detail without requiring perfection.
• Complex calendaring experience for supporting busy executives.
• Travel and expense management experience (nice to have).
• Space management experience (nice to have).

RESPONSIBILITIES

• Manage multiple complex executive calendars and high-stakes scheduling requirements.
• Track and drive completion of key deliverables, ensuring proactive follow-up on pending items.
• Partner with leaders to understand priorities and implement processes that enhance organizational effectiveness.
• Manage group logistics and workspace planning, including team moves and reconfigurations.
• Coordinate complex domestic and international travel arrangements.
• Process and file expense reports while ensuring compliance with company policies.
• Plan and execute team activities and events that strengthen team culture.
• Build and maintain strong relationships with stakeholders across all organizational levels.
• Anticipate and proactively address executive and team needs.
• Handle confidential information with the highest level of discretion.
• Drive continuous improvement initiatives within the administrative function.
• Create and maintain documentation for key processes and procedures.
• Promote a fun and supportive work environment.

available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave