Executive Assistant at Aston Carter

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

30 May, 26

Salary

45.0

Posted On

01 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Administrative Support, Microsoft Office, Excel, Pivot Tables, V Look Ups, Data Manipulation, Data Linking, Organizational Skills, Communication, Follow-up Skills, Independent Operation, Data Analysis, Reporting, Liaison

Industry

Staffing and Recruiting

Description

Job Title: Executive Assistant Job Description We are seeking a dedicated Executive Assistant to work directly with the CEO of a small, family-owned company specializing in the manufacturing and distribution of high-temperature adhesives. This role is ideal for someone with a strong administrative background and a desire to support executive leadership. Responsibilities Manage the CEO's calendar, meetings, and itineraries. Screen and prioritize emails, calls, and other communications. Prepare documents, reports, and presentations. Track action items and proactively follow up on them. Serve as a liaison with internal teams and selected vendors/clients. Perform Excel-based data analysis and reporting to support executive decision-making. Essential Skills Proficiency in calendar management and administrative support. Advanced skills in Microsoft Office, particularly Excel. Experience with Pivot Tables, V Look Ups, data manipulation, and linking data across worksheets. 5+ years of executive administrative support experience. Strong organizational, communication, and follow-up skills. Ability to operate independently and present clear insights to leadership. Additional Skills & Qualifications Bachelor's degree. Detail-oriented and analytical mindset. Ability to interpret data confidently. Work Environment This role is based in a small family-owned company located in Brooklyn near Sunset Park. The office is situated on the 2nd floor of a warehouse/industrial space, alongside the administration team, including AP, accounting, customer service, finance, and sales departments. The work schedule is Monday to Friday, from 9am to 5pm. Job Type & Location This is a Contract to Hire position based out of Brooklyn, NY. Pay and Benefits The pay range for this position is $35.00 - $45.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Brooklyn,NY. Application Deadline This position is anticipated to close on Mar 1, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Executive Assistant will manage the CEO's calendar, communications, and itineraries, while also preparing necessary documents, reports, and presentations. This role involves tracking action items and serving as a liaison between internal teams and selected external parties.