Executive Assistant at Aston Carter

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Apr, 26

Salary

40.0

Posted On

25 Jan, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Microsoft Office, Report Preparation, Presentation Skills, Event Planning, Interpersonal Skills, Communication Skills, Confidentiality, Professionalism, Proactive, Detail-oriented, Strategic Support, Independent Work, Zoom, Virtual Meeting Platforms

Industry

Staffing and Recruiting

Description

We are seeking an experienced Executive Assistant to support the SVP / Chief Marketing Officer in a dynamic and fast-paced environment. This role requires a highly organized and resourceful professional with 8–12 years of experience supporting C-suite executives. Responsibilities include managing a fluid calendar, coordinating complex domestic and international travel, preparing reports and presentations, and handling high-level administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of managing shifting priorities with ease. Responsibilities Manage a fluid and dynamic calendar for the CMO. Coordinate complex domestic and international travel arrangements. Prepare detailed reports and professional presentations. Handle high-level administrative tasks with efficiency. Support the executive team by providing strategic support and managing shifting priorities. Essential Skills 8–12 years of experience supporting C-suite executives. Strong calendar management skills, adept at handling shifting priorities. Expertise in travel coordination, both domestic and international. Advanced proficiency in Microsoft Office, including Excel, PowerPoint, and Outlook. Experience in preparing reports, presentations, and correspondence. Additional Skills & Qualifications Event planning and coordination experience. Experience supporting a Chief Marketing Officer or SVP. Strong interpersonal and communication skills. Ability to work independently and proactively. Bachelor’s degree. Experience with Zoom and virtual meeting platforms. Ability to maintain confidentiality and professionalism. Work Environment This is a hybrid work environment with a schedule of Monday–Friday, 9:00 AM–6:00 PM, including a 1-hour lunch break. The setup requires onsite presence from Monday to Thursday and remote work on Fridays. The role offers a collaborative and professional atmosphere with a flexible hybrid schedule, providing a meaningful work-life balance for experienced professionals. Job Type & Location This is a Contract position based out of Miami, FL. Pay and Benefits The pay range for this position is $36.05 - $40.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Miami,FL. Application Deadline This position is anticipated to close on Feb 7, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Executive Assistant will manage a dynamic calendar for the CMO, coordinate complex travel arrangements, and prepare reports and presentations. The role also involves handling high-level administrative tasks and providing strategic support to the executive team.