Executive Assistant at Atlas Data Storage

South San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jul, 26

Salary

140000.0

Posted On

06 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar management, Travel coordination, Project coordination, Expense reporting, Event planning, Google Workspace, Microsoft 365, Outlook, Excel, Powerpoint, Communication, Problem solving, Discretion, Attention to detail, Emotional intelligence

Industry

technology;Information and Internet

Description

Core Responsibilities Calendar & Schedule Management: Strategically manage a complex, fast-moving calendar. Coordinate internal and external meetings across multiple time zones, ensuring Executives are prepared with necessary briefings and materials. Communication & Liaison: Act as the primary point of contact for the Executives. Manage emails, screen phone calls, and interface with stakeholders, board members, and clients with the highest level of professionalism. Travel & Logistics: Arrange detailed domestic and international travel itineraries, including flights, accommodations, ground transportation, visas and local meeting logistics. Project Coordination: Track key deliverables and deadlines. Assist in preparing presentations, reports, and spreadsheets for high-level meetings. Administrative Oversight: Process expense reports, manage sensitive documentation, and maintain organized filing systems. Event Planning: Coordinate executive-level retreats, board meetings, onsite meetings, events, employee activities and team-building events. Oversee Daily Office Operations: Ensure a productive, organized, and welcoming work environment. Maintain kitchen, common areas, and overall office organization standards. Cross-Functional Support: Including onboarding and offboarding processes, and support projects across HR, Finance, and Operations functions. Skills & Qualifications Category Requirement Experience 5+ years of experience supporting C-level executives in a fast-paced environment. Tech Savvy Expert proficiency in Google Workspace or Microsoft 365 (especially Outlook, Excel and Powerpoint). Communication Exceptional written and verbal communication skills; Problem Solving Strong "figure-it-out" attitude; ability to handle ambiguity and shift priorities quickly. Discretion Proven track record of handling confidential and sensitive information with absolute integrity. Personal Attributes The "Anticipator": You think three steps ahead and have a "Plan B" (and C) ready to go. Grace Under Pressure: You remain calm and collected during high-stakes situations or tight deadlines while coordinating multiple events and internal and external relationships. Meticulous Attention to Detail: You catch the typos and scheduling conflicts that others miss. Emotional Intelligence: You can read any room and navigate diverse personalities with ease. Why Join Us? Impact: You aren't just an assistant; you are a strategic partner helping drive the company's mission forward. Benefits: We pay the full medical, dental, and vision premiums for employee only and 95% for dependent family members. We match 401k contributions at 100% on first 3% of contribution + 50% on the next 2%. We also provides onsite lunches, and additional optional benefit programs such as Health Savings Account, Flex Spending Accounts, and Commuter benefit match.

Responsibilities

The Executive Assistant will manage complex calendars, coordinate travel, and act as the primary point of contact for executives. They will also oversee daily office operations, event planning, and provide cross-functional support across HR, Finance, and Operations.