PREFERRED QUALIFICATIONS

· Five years’ office experience
· One year experience supporting senior leadership
· Bachelor’s degree in business administration or related field
· Proficient in CRM software
· Microsoft Office proficient

· Assist the Executive Director/CEO with general office duties such as correspondence, filing, travel, and meeting preparation
· Maintain Executive Director’s calendar, including coordinating meetings
· Support Board of Directors, with Executive Director/CEO’s guidance
· Assist with office management, including working with vendors
· Providing front desk/reception backup coverage as necessary
· Maintain vendor files; set up, attend, and maintain certification of technical training seminars and collaborative meetings as required; attend periodic management and staff meetings as required
· Assist with fundraising events as appropriate; send out solicitation letters for sponsorships, auction contributions and donations; prepare thank you letters; maintain all event receipts in the donor database
· Maintain general office and staff kitchen supplies
· Oversee volunteer management from onboarding to separation—working with Department Leads on drafting volunteer responsibilities, recruiting, reviewing resumes, screening, conducting reference checks and interviews, orienting new interns and volunteers, conducting exit interviews, and ensuring complete and confidential records
· Assess and update volunteer materials such as handbooks, applications, Live-Scan process when required, interview questionnaires, volunteer agreement and procedures
· Assist donors with the donation process and donor cultivation
· Process donations in collaboration with fundraising and finance
· Other duties as assigned