Executive Assistant at Aurora Innovation

Mountain View, California, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Mar, 26

Salary

150000.0

Posted On

09 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Verbal Communication, Written Communication, Attention To Detail, Problem Solving, Team Collaboration, Judgment, Discretion, Resourcefulness, Project Coordination, Confidentiality, Adaptability, Time Management, Meeting Coordination, Presentation Preparation, Follow-Up Actions

Industry

Software Development

Description

Who we are Aurora’s mission is to deliver the benefits of self-driving technology safely, quickly, and broadly. The Aurora Driver will create a new era in mobility and logistics, one that will bring a safer, more efficient, and more accessible future to everyone. At Aurora, you will tackle massively complex problems alongside other passionate, intelligent individuals, growing as an expert while expanding your knowledge. For the latest news from Aurora, visit aurora.tech or follow us on LinkedIn. Aurora hires talented people with diverse backgrounds who are ready to help build a transportation ecosystem that will make our roads safer, get crucial goods where they need to go, and make mobility more efficient and accessible for all. We’re searching for an Executive Assistant. In this role, you will: Manage leaders’ dynamic and complex calendars Plan, coordinate, and ensure the leaders' schedules are protected, striking a balance between "gatekeeper" and "gateway" role Prioritize leaders’ time for internal and external commitments using sound judgment Book and manage travel including flights, hotels, and ground transportation; efficiently manage last-minute changes and ensure all bookings adhere to the company's travel policy Assess necessity, urgency, and frequency when arranging candidate interviews with leaders Gather agenda topics for internal meetings Assist with preparation of presentation decks and internal documentation and communications Participate in leadership-level meetings, recording accurate meeting notes (synthesizing key elements and ensuring clarity and ownership of delegated tasks), concisely communicating outcomes, and following up with team on action items Take appropriate follow-up actions as necessary with little guidance Manage and submit leaders’ expense reports Review and approve leaders’ teams’ expense reports, ensuring submissions are aligned with company’s expense policy Plan and coordinate leaders’ team offsites and onsites Greet and situate visitors with a friendly and professional demeanor Assist with new hire onboarding of leaders’ direct reports Act as strategic partner, facilitator, and liaison for leaders and their teams Become a knowledgeable information resource for leaders, their teams, and the company at large Uphold strict level of confidentiality while promoting an atmosphere of transparency Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments - familiarizing yourself with the teams’ priorities and projects Drive continual process improvement, including introducing new processes when appropriate Lead and/or support special projects for leaders and Administration (EA) Team Support cultural initiatives, promote team building and morale, and exemplify company values Required Qualifications: Excellent calendar management skills, including the coordination of complex meetings Great verbal and written communication skills Exceptional attention to detail Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations Creative problem solver and self-starter Able to work collaboratively and calmly, especially in stressful circumstances Able to adapt to competing demands in a dynamic business environment Exceptional judgment and active foresight Good decorum, discretion, and presence in dealing with internal teams and external partners Highly resourceful team-player with the ability to also be extremely effective independently Ability to achieve high performance goals and meet deadlines in a fast paced environment Project coordination experience Flexibility to perform job duties outside of normal business hours as necessary Ability to handle confidential information with discretion Occasional travel required The base salary range for this position is $84,000 - $150,000 per year. Aurora’s pay ranges are determined by role, level, and location. Within the range, the successful candidate’s starting base pay will be determined based on factors including job-related skills, experience, qualifications, relevant education or training, and market conditions. These ranges may be modified in the future. The successful candidate will also be eligible for an annual bonus, equity compensation, and benefits. #LI-MS1 #Associate Working at Aurora At Aurora, we bring together extraordinarily talented and experienced people united by the strength of our values. We operate with integrity, set outrageous goals, and build a culture where we win together — all without any jerks. Our Careers page provides insight into what it is like to work at Aurora, and you can find all the latest updates in our Newsroom. Commitment to inclusion Aurora considers candidates without regard to their race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, pregnancy status, parent or caregiver status, ancestry, political affiliation, veteran and/or military status, physical or mental disability, or any other status protected by federal or state law. Aurora considers qualified applicants with criminal histories, consistent with applicable federal, state, and local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at careersiteaccommodations@aurora.tech. For California applicants, information collected and processed as part of your application and any job applications you choose to submit is subject to Aurora’s California Employment Privacy Policy.

Responsibilities

The Executive Assistant will manage complex calendars, coordinate travel, and assist with meeting preparations. They will also participate in leadership meetings, record notes, and follow up on action items.