Executive Assistant - Australia at Mizuho Bank Europe NV

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

08 Jun, 26

Salary

0.0

Posted On

10 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Processing, Gatekeeping, Project Participation, Office Administration, Presentation Binding, Interpersonal Communication, Written Communication, Verbal Communication, Multitasking, Prioritization, Organization, Initiative, Teamwork, Concur

Industry

Financial Services

Description

Greenhill & Co. Australia, part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments. Summary: Provide administrative support to Managing Director(s) and members of the team Responsibilities Manage complex calendar(s) via Outlook Schedule meetings and coordinate details such as catering needs, guest meet and greet, meeting rooms and video connectivity if applicable Coordinate domestic and international travel arrangements including flights, hotels and ground transportation Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status Function as a gatekeeper. Answer phone lines, screen calls and deliver detailed messages Participate in business unit projects as assigned by management including HR, Recruitment and Event Planning Partner, collaborate and coordinate with administrative team; provide back up as needed Oversee general office needs such as ordering supplies, mail distribution and maintaining meeting rooms and kitchens Revise, print and bind PowerPoint presentations Requirements Minimum of 5 years of experience within legal or financial services a plus Familiarity with Concur, prior experiences with managing travel and expenses Microsoft Word, Excel, Outlook proficiency Exceptional interpersonal and written / verbal communication skills Positive, consistent professional attitude. Works well under pressure Ability to multitask, prioritise, and respond timely in a dynamic environment Attentive to details, extremely organised Adapts well to change, keen sense of urgency, eager to assist with duties and take initiative when called upon on last minute’s notice Team player – willingness to assist others and collaborate with bankers, IT, HR etc. Mizuho | Greenhill may expect additional assignments, duties or responsibilities of this position. Job description is subject to change at manager’s discretion. Salary offers are based on a wide range of factors including relevant skills, training, experience and education. In addition to salary, successful candidates are eligible to receive a discretionary bonus. Greenhill & Co., Inc., part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments globally. It acts on behalf of clients throughout the world from its offices in the Americas, EMEA, and APAC. Why Mizuho Mizuho is in growth mode as we are climbing the league tables, disrupting the status quo, and attracting top talent. Positions are available across our corporate functions, and on our corporate and investment banking, capital markets, advisory, research, sales & trading, derivatives, and financing teams. We are looking for candidates who want to contribute to our entrepreneurial culture where people at all levels are inspired to share ideas. Our creativity sets us apart, and our perseverance drives results in creating bespoke, client-focused solutions. If you are interested in advancing your career working for a firm with a growth mindset and the resources of a global financial services team, we would like to hear from you. For more information, please view our Recruiting Brochure

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Responsibilities

The primary responsibilities involve providing comprehensive administrative support to Managing Director(s) and team members, which includes managing complex calendars, coordinating detailed meetings, and arranging domestic and international travel. Additional duties include processing business expenses, acting as a gatekeeper, participating in business unit projects, and overseeing general office needs.