THE TEAM

The Executive Assistant supports the Executive Director and other members of the divisional leadership team as required. They assist the broader Business Units in achieving objectives and priorities under the direction of the Business Management Team. This role is part of the Business Management team within the Chief of Staff and Enterprise Services Division, which oversees divisional operations and administration, manages stakeholder relationships and drives continuous improvement initiatives.

THE ROLE

Executive Assistants provide professional administrative and business support to the Executive Director, ensuring that they are organised, informed and prepared. Executive Assistants also contribute to a culture of collaboration and improved practices within the business support community.

KEY RESPONSIBILITIES

• Provide high quality executive level support to the Executive Director and other members of the divisional leadership team as required, including maintaining confidentiality, prioritising and scheduling appointments, managing stakeholders, and managing calendars and travel;
• Act as the point of contact for the Executive Director, liaising with senior internal and external stakeholders, directing and actioning requests;
• Provide support in the Melbourne Office by being an onsite liaison point for the facilities team, for onsite maintenance needs, as well as managing the office and kitchen supplies, office events, couriers and visitors;
• Developing and maintaining relationships with key stakeholders to build trust to effectively drive outcomes across the organisation;
• Maintaining a positive influence within the working environment and engagement across the team and business unit;
• Manage, prepare and review incoming correspondence, including assisting with prioritisation and sign-offs;
• Provide support with corporate expenses and procurement processes;
• Ensuring teamwork and collaboration within the Business Management Team and assisting team members as needed;
• Provide administrative assistance across the division;
• Develop and maintain effective working relationships;
• Liaise with peers across APRA in the coordination of administrative activities; and
• Maintaining an understanding of APRA wide activities, policies, procedures and systems and their relationship with the business unit.