Executive Assistant at Avalara

, , United States -

Full Time

Start Date

Immediate

Expiry Date

07 Sep, 26

Salary

0.0

Posted On

09 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Calendar Management, Travel Coordination, Event Planning, Stakeholder Management, Expense Management, Project Coordination, Confidentiality, AI Tool Proficiency, Process Improvement, Administrative Support, Communication, Organizational Skills

Industry

Software Development

Description

What You'll Do Avalara is looking for an Executive Assistant to support C-Suite leadership within our Technology, Product, and Strategy organizations. You will have a variety of creative, coordination, and administrative responsibilities while serving as a trusted partner to executive leadership. Reporting to the Manager of Executive Assistants, this role is ideal for a, proactive professional who enjoys solving problems, building relationships, and creating structure amidst competing priorities. Most importantly, be ready to feel The Power of Orange and have some FUN! This is a remote position in the United States. #LI-Remote What Your Responsibilities Will Be You will manage complex executive calendars, priorities, and communications Coordinate leadership meetings, offsite events, travel, and other executive activities from planning through execution. Prepare executives for meetings by coordinating agendas, materials, logistics, and follow-up actions. Build trusted relationships across the organization while serving as a primary contact for executive team members. Support priorities through presentations, expense management, and other administrative activities. Support special projects and projects by coordinating stakeholders, timelines, communications, and action items. You will partner with CoS on executive operating rhythms, including staff meetings, leadership reviews, and planning processes. Develop an understanding of Avalara's technology, AI automation, products, and priorities while identifying opportunities to improve processes and team effectiveness. What You'll Need to be Successful 5+ years of professional experience supporting senior leaders or executives. Experience managing executive calendars, travel, meetings, Organizational skills and able to work across all levels of the organization. Experience managing confidential information You have experience coordinating meetings, events, offsite events, or other executive engagements. Experience supporting leaders within technology, product, engineering, strategy, or other business organizations. Experience coordinating projects Experience working in a SaaS company Demonstrated curiosity and willingness to learn AI technical concepts, product development processes, and business strategy. You can anticipate challenges and address issues before they impact executive priorities. You are able to operate independently, take ownership, and make informed decisions. Demonstrate curiosity about Avalara's products, technology, customers, and business. You can identify opportunities to improve processes, increase efficiency, and enhance team effectiveness Pay Range Details The base pay range(s) below are provided in compliance with state specific laws. Pay ranges may be different in other locations. Colorado $88,000 - $140,800 (annually) Washington $88,000 - $155,700 (annually) California $88,000 - $155,700 (annually) NYC $88,000 - $155,700 (annually) The pay range above is the general base pay range for a successful candidate in the state listed. The successful candidate’s actual salary/wage may be based on various factors, such as geographic location, candidate experience and qualifications, as well as market and business considerations. This role is eligible for an annual bonus based on individual and company performance, depending on the terms of the applicable plan and the employee’s role. Avalara is an AI-first Company AI is embedded in our workflows, decision-making, and products. Success here requires embracing AI as an essential capability. You’ll bring experience using AI and AI-related technologies, ready to thrive here. You’ll apply AI every day to business challenges - improving efficiency, contributing solutions, and driving results for your team, our company, and our customers. You’ll grow with AI by staying curious about new trends and best practices, and by sharing what you learn so others can benefit too. How We'll Take Care of You Total Rewards In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses. Health & Wellness Benefits vary by location but generally include private medical, life, and disability insurance. Inclusive culture and diversity Avalara strongly supports diversity, equity, and inclusion, and is committed to integrating them into our business practices and our organizational culture. We also have a total of 8 employee-run resource groups, each with senior leadership and exec sponsorship. What You Need To Know About Avalara We’re defining the relationship between tax and tech. We’ve already built an industry-leading cloud compliance platform, processing over 54 billion customer API calls and over 6.6 million tax returns a year. Our growth is real - we're a billion dollar business - and we’re not slowing down until we’ve achieved our mission - to be part of every transaction in the world. We’re bright, innovative, and disruptive, like the orange we love to wear. It captures our quirky spirit and optimistic mindset. It shows off the culture we’ve designed, that empowers our people to win. We’ve been different from day one. Join us, and your career will be too. We’re An Equal Opportunity Employer Supporting diversity and inclusion is a cornerstone of our company — we don’t want people to fit into our culture, but to enrich it. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law. If you require any reasonable adjustments during the recruitment process, please let us know.

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Responsibilities

Provide high-level administrative support to C-Suite leadership within Technology, Product, and Strategy organizations. Manage complex calendars, coordinate executive meetings and offsites, and partner with the Chief of Staff on operating rhythms.