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Executive Assistant at AvaTrade
Miami, Florida, United States -
Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

0.0

Posted On

08 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Organizational Skills, Communication Skills, Discretion, Integrity, Professionalism, Problem-Solving, Microsoft Office Suite, Proactivity, Reliability, Confidentiality, Multitasking, Scheduling, Travel Coordination, Calendar Management, Stakeholder Management, Detail-Oriented

Industry

Financial Services

Description
Description We are seeking a highly organized and proactive Executive Assistant to support the Founders of the company. This is a part-time role (20% capacity) to start, with the potential to expand over time. This role is ideal for someone who thrives in a fast-paced environment, manages priorities with discretion, and communicates effectively at all levels. Responsibilities · Manage complex calendars and coordinate meetings across multiple time zones. · Handle scheduling requests and respond to related emails in a timely and professional manner. · Coordinate travel arrangements, including flights, accommodations, and itineraries. · Manage both business and personal matters for the founders with absolute confidentiality and urgency. · Act as a central point of contact between the founders and internal/external stakeholders. · Ensure smooth communication and workflow between executives and teams. Requirements · Fluent English (spoken & written) – excellent verbal and written communication skills. · Strong organizational skills with proven ability to multitask and prioritize effectively. · High level of discretion, integrity, and professionalism. · Positive, loyal, and reliable — a trusted partner for the executive team. · Proactive and resourceful problem-solver with both a “big picture” and detail-oriented mindset. · Proficiency in Microsoft Office Suite and other productivity tools. · Creative, assertive, and confident in decision-making. · Located in Miami, Florida (remote role, with occasional office visits).
Responsibilities
The Executive Assistant will manage complex calendars, coordinate meetings, and handle travel arrangements for the founders. They will also act as a central point of contact between the founders and stakeholders, ensuring smooth communication and workflow.