Executive Assistant at Bank of Utah

Ogden, Utah, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Aug, 26

Salary

100000.0

Posted On

13 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Strategic Planning, Operations Management, Project Management, Executive Support, Analytical Thinking, Problem Solving, Interpersonal Skills, Leadership, MS Word, MS Excel, MS PowerPoint, Written Communication, Verbal Communication, Confidentiality, Note Taking, Meeting Coordination

Industry

Banking

Description

Thanks for your interest in applying to the Bank of Utah. My name is Ben Browning, and I work as Chairman & CEO. As an introduction to our company, the Bank of Utah was founded in 1952, and is one of Utah’s largest privately owned community banks. We were named Nasdaq’s Best Bank in Utah for 2025 and a Top 100 Fastest Growing Company. Our Mission Statement: We strive to unlock the potential of our team members, clients, and community. We act with integrity in every decision, build trust through every interaction, and exceed expectations at every opportunity. We seek to responsibly create lasting prosperity today and for generations to come. Job Opening Details: If our mission statement piques your interest, we encourage you to apply for the currently open position of Executive Assistant to work Monday - Friday at our Branch located at 2605 Washington Blvd. Ogden, UT 84401, UT. This Executive Assistant role serves as a critical support to the CEO and as a strategic collaborator at Bank of Utah, playing an essential role in ensuring operational excellence, driving key initiatives, and ensuring policy implementation. This role is instrumental in facilitating decision-making and serves as a link between the CEO, Board and the broader organization. Job Qualifications: * Bachelor’s degree in Business, Finance, or related field. * Minimum 5 years of professional experience with significant executive-level interaction. * Strong analytical, problem-solving, and decision-making abilities. * Excellent interpersonal skills and leadership skills. * Demonstrated ability to manage multiple projects simultaneously. * Proven experience in strategic planning and execution. * Proficient in MS Word, Excel and PowerPoint. * Strong written and verbal communication skills. * Must have exceptional grammar, spelling and note taking skills. * Must be discreet and able to handle sensitive and confidential materials and information. Benefits of Working with Us: Bank of Utah's comprehensive benefits package includes: * Great work-life balance, with a Monday-Friday schedule * Competitive pay and benefits, including medical, dental and vision plans * 401(k) plan and match up to 5 percent in our employee stock ownership program (eligibility requirements must be met) * 12 paid bank holidays + paid time off, including paid parental leave * Volunteer opportunities to make a difference in the communities where you work and live * Awards and recognition to celebrate you and your colleagues for living the bank's values Job Description: * Strategic Planning & Execution: Work closely with the CEO, and the Board to formulate, communicate, and execute strategic initiatives. * Operations Management: Oversee the day-to-day administrative and operation functions for the CEO, optimize efficiency and ensure alignment with the Bank’s objectives. Provide executive assistance to the CEO, including taking meeting notes, and filing reports for regulators and board members. Prepare payment request vouchers. Prepare a variety of items for board meetings, including notice of meetings and preparation of checks for director fees. * Type, transcribe dictation, and edit general correspondence. Open and route correspondence and incoming mail; prepare replies to routing inquiries; maintain daily calendar. Make travel arrangements, prepare itineraries, and schedule appointments. Prepare detailed meeting arrangements, send notices, and prepare reports. Prepare and mail correspondence, letters, focus group invitations, and anniversary and birthday letters. Revise, edit, and distribute changes to the General Administration Manual. Provide assistant with public relations events sponsored by the Bank. * Communication: Ensure transparent and efficient communication across departments, ensuring the flow of information is timely and accurate. Be the point of contact for the Board of Directors and, as necessary, with the Bank’s regulators. When needed, represent the Bank in the media or at other public functions. * Project Management: Drive cross-functional projects by managing the project list from various department strategic plans to ensure completion. * Meeting Preparation & Follow-up: Organize and prepare materials for senior leadership meetings, board meetings, and other critical gatherings; ensure proper follow-up and execution of decisions. Be the expert on the Bank’s by-laws and charters of various board committees. * Issue Resolution: Proactively identify challenges and bottlenecks within the organization and work towards fast resolution. * Team Leadership: Provide mentorship, guidance, and support to direct reports and foster a culture of excellence. Be a non-biased and trusted advisor to the leadership team. * Reporting: Regularly update the CEO, and the board on the status of projects, challenges, and opportunities. * Continuous Improvement: Identify opportunities for operational enhancements, and process improvements. Follows up with staff on directives given by the CEO. * Attendance is an essential function of the job. * Other duties as assigned. *The wage listed is within the range associated with this position. Actual compensation will be based on qualifications and experience.

Responsibilities

Provides critical strategic and administrative support to the CEO and Board of Directors to ensure operational excellence. Manages day-to-day operations, coordinates high-level meetings, and drives cross-functional projects across the organization.