Join us as an Executive Assistant at Barclays, where you’ll play a crucial part for ensuring seamless coordination and successful outcomes across the Bank. In this role your goal will be to create impactful and memorable experiences that reflect the innovation and excellence of our organisation.

To be successful as a Executive Assistant, you should have experience with:

• Excellent Organisational skills: Managing complex calendars, scheduling meetings, and able to prioritise tasks, ensuring deadlines are met and priorities are aligned, keeping track of multiple tasks and projects and details simultaneously, whilst maintaining attention to detail
• Exceptional Communication Skills and Relationship Management: Clear and professional written and verbal communication acting as a liaison between the executive and internal/external stakeholders. Crafting reports, minutes and actions with precision and tact, builds trust and rapport with executives, teams, and internal and external stakeholders acts as a gatekeeper and liaison, balancing accessibility, and boundaries effectively
• Problem Solving and adaptability: Anticipating needs and proactively addressing challenges, staying calm under pressure and finding creative solutions to unexpected issues adapting to shifting priorities and working in a fast-paced environment

Some other highly valued skills may include:

• Relationships and Stakeholders: Ability to build and maintain strong relationships, able to read between the lines and anticipate needs and priorities, Working with senior stakeholders
• Technology: Proficiency with tools such as Microsoft Teams, Outlook, Word, Excel, Whiteboard, Co-Pilot, Adopt new technologies and champion the use of these across the wider team
• Data: Managing data confidentiality, handling sensitive information with professionalism and sensitivity. Safeguarding company data at all times
• Find opportunities to go beyond the role profile to support the team in a number of key activities to add value

You may be assessed on the key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen strategic thinking and digital and technology, as well as job-specific technical skills
This role will be based in our Knutsford office.

ACCOUNTABILITIES

• Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
• Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.
• Management and facilitation of senior executive members meetings.

To manage the executive’s schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed.