Executive Assistant at Batavia Park District

Batavia, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Oct, 26

Salary

31.0

Posted On

15 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Meeting Minutes Preparation, Confidentiality, Calendar Management, Records Retention, Written Communication, Verbal Communication, Project Management, Organization, Detail Oriented

Industry

Leisure;Travel & Tourism

Description

About Us: The Batavia Park District has been named one of the 2025 Top Workplaces and 2025 Top Female Led Workplaces by the Chicago Tribune! Our mission statement is committed to providing fun, safe and innovative open space and recreational opportunities that will enrich the quality of life for our residents. Apply and join our talented team! The Batavia Park District was established in 1969 through voter referendum. Since its establishment, the Park District maintains and operates approximately 400 acres, comprised of 40 sites, skate park with pump track, a unique aquatic facility, a museum and a multitude of baseball and soccer fields and tennis and basketball courts. The Park District offers nearly 2,000 programs each year and serves roughly 95,000 participants through various recreational, arts, and environmental programs. The Batavia Park District is committed to excellence and is a leader in providing leisure experiences that enhance the quality of life for our community. Job Summary As the key leadership team coordinator for the Executive Director and Park Board of Commissioners, the Executive Assistant maintains confidentiality and professionalism representing the voice of the Executive Director to employees and supervisors alike. The Executive Assistant assumes daily responsibility for a wide variety of administrative functions related to the smooth operation of the Executive Director's office. This is not an entry level position. Essential Functions * Prepare and distribute minutes for Park Board Meetings, staff meetings and Leadership Team meetings. * Serve as an Open Meetings Act Officer, Freedom of Information Act Officer, and Notary for the District. * Handle confidential documents and correspondence. * Manage special projects as assigned by the Executive Director including managing the Distinguished Accreditation Agency Program. * Prepare, coordinate and post documents related to the Park Board of Commissioners. * Oversee the District's records retention system. * Update and maintain the District's ordinances, resolutions and policy manuals. * Maintain the Executive Director's calendar and coordinate meetings, appointments, travel and conference registration. * Manage the Park District's association memberships. * Perform administrative and routine tasks. Job Requirements This position requires an Associate's degree and at least three years of experience as an administrative professional A Bachelor's degree is preferred. We are seeking a well-organized and detail oriented individual with strong written and verbal communication skills. In this role, you will be required to work days, occasional evenings, occasional weekends, and certain holidays, along with participation in activities and events. This is a non-exempt, benefits eligible full-time position. Employee Benefits IMRF pension/retirement plan, Paid days off (vacation, sick, personal, holidays & floating holidays), medical, dental and life insurance, AFLAC, Working Advantage discount program, in-house park district activities for employee and family and more! The Batavia Park District is an Equal Opportunity Employer

Responsibilities

Coordinates leadership activities for the Executive Director and Park Board of Commissioners while managing administrative functions and confidential correspondence. Responsibilities include serving as the FOIA and Open Meetings Act Officer and overseeing the district's records retention system.