Executive Assistant at BDO in Australia

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

27 Jan, 26

Salary

0.0

Posted On

29 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Interpersonal Skills, Communication Skills, Problem-Solving Skills, Proactive Attitude, Microsoft Office Suite, Client Service, Organizational Skills, Team Collaboration, Data Integrity, Financial Administration, Travel Booking, Client Administration, Flexibility, Adaptability, Continuous Learning

Industry

Accounting

Description

About BDO At BDO Australia, our why is ‘empowering people, realising possibilities’. One way we bring this to life is by hiring and developing exceptional talent, to deliver on our wide array of audit, tax and advisory services. About the Role We are currently seeking an experienced Executive Assistant to support our Melbourne Global Expatriate & Employment Tax team. This is a great opportunity to support three Tax Partners and two Tax Directors and join an established administration team, who are highly experienced and professional. This role is offered as full-time, with part-time considered based on experience and fit. Key Duties and Responsibilities: Partner calendar management including sending and accepting invitations, booking rooms and catering etc Screen telephone calls, respond to requests and/or forward onto the relevant employee Process incoming and outgoing mail Update the Client Relation Management (CRM) database ensuring data integrity - client details, bids, marketing events and business development activities Financial administrative support including timesheet entry, billing, and processing of invoices for payment Process expense claims for Partners and Directors within appropriate timeframes Booking business related travel via our Corporate Travel agent Client and contract administration including preparing engagement letters as required Process of Conflict and Independence Checks - submitting checks, monitoring progress and filing of final sign-off in client electronic files Draft Client Acceptance procedures for onboarding new clients Maintain office filing and storage systems including archiving Coordinate People & Culture activities including performance (RED) awards, team functions and team meetings Assist other members of the Executive Assistant/Client Services teams when required About You The expectation is that this person will support the Expatriate & Employment team on a number of levels and work closely with them on all administrative related tasks. Naturally this will require someone with a strong ability to build and maintain internal relationships with key stakeholders. Our successful candidate will have: Prior experience in a similar professional services role or C-suite equivalent, preferably also in a team environment; Tertiary qualification preferred and advantageous; Advanced IT skills and knowledge of the Microsoft Office suite, particularly Word and Excel; Strong interpersonal skills to build effective relationships at all levels within the organization; Ability to communicate effectively both verbally and in writing; Ability to prioritise tasks effectively; Proactive and self-motivated, demonstrating initiative and problem-solving skills; Committed to delivering an excellent level of internal and external client service; Flexibility, resourcefulness and adaptability to thrive in a dynamic environment; Has a ‘can do’, enthusiastic and positive attitude; A commitment to continuous learning and professional development; Why BDO? Working for BDO you will be part of a growing and market leading professional services firm. Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services. Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways. We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what’s possible. Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, free breakfast, employee referral rewards, study, and professional development support. Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program. With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience. Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive). We are proud to be recognised as an Inclusive Employer by the Diversity Council of Australia and an Employer of Choice by the Workplace Gender Equality Agency (WGEA). At BDO Australia, our why is “empowering people, realising possibilities”. One way we bring this to life is by hiring and developing exceptional talent, to deliver on our wide array of advisory, assurance, and accounting services. By empowering our PEOPLE, we build TRUST in our market and in each other. We inspire our people to connect, solve, and create IDEAS, realising possibilities which have a lasting impact on our people, our clients, and our communities.

Responsibilities

The Executive Assistant will manage calendars, screen calls, process mail, and provide financial administrative support. They will also coordinate travel, client administration, and assist with People & Culture activities.