Executive Assistant at BDO in Australia

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Diary Management, Meeting Preparation, Stakeholder Communications, Relationship Management, Workflow Monitoring, Action Tracking, Event Coordination, Travel Coordination, Financial Support, Confidentiality Management, Lawvu Coordination, Process Improvement, Project Management, Microsoft Office Suite, Attention To Detail

Industry

Accounting

Description

We’re BDO, a global professional services firm connected to local markets. Our people work together to provide specialist expertise, helping businesses achieve their goals. We inspire others, to go further. We create together, to reach higher. We build trust, to lead purposefully. Whether you're building your future or starting your career with us, you won’t do it alone. From creating solutions for our clients to building careers for our people, we shape what matters, and that’s where you come in. About the Role Reporting to the General Counsel, Head of Legal, the Executive Assistant role plays a critical part in enabling the office of the General Counsel to operate efficiently and maintain focus on legal matters and strategic priorities. As the General Counsel holds a national leadership role, the position involves broad coordination and engagement with stakeholders across the country. The position is ideally suited to someone who thrives in a trusted support role, enjoys working closely with stakeholders, and is energised by contributing to a dynamic environment. This role can be based out of Brisbane, Melbourne or Sydney and ideally suits an individual seeking part-time options. Key Duties and Responsibilities: Executive Support and Diary Management; Meeting Preparation and Documentation; Stakeholder Communications and Relationship Management; Workflow Monitoring and Action Tracking; Coordination of Events, Travel, and Logistics; Administrative and Financial Support; Confidentiality and Information Management; Lawvu Coordinator; Team Enablement and strategic support; Vendor & External Counsel Management. Skills/Attributes Required: Demonstrated ability to improve processes, implement systems, and manage change. Excellent organisational, analytical, and project management skills. Proven ability to build relationships across diverse business units. Strong organisation skills with the ability to prioritise tasks and adapt to changing priorities. Strong written and verbal communication skills, with the ability to draft clear, professional correspondence and engage confidently with stakeholders at all levels. A high level of professionalism, reliability, and confidence in handling confidential information Proactive and solutions-focused mindset, with a willingness to take initiative, anticipate needs, and contribute to continuous improvement. Strong attention to detail, ensuring accuracy in documentation, scheduling, and administrative processes. Collaborative and approachable, with the ability to build strong working relationships and contribute positively to team culture. Qualifications and Experience required: Previous experience in a Personal Assistant, Executive Assistant, or senior administrative support role in legal operations, business operations, or professional services management. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Why BDO? Working for BDO you will be part of a growing and market leading professional services firm. Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services. Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways. We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what’s possible. Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, employee referral rewards, study, and professional development support. Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program. With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience. Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive). We are proud to be recognised as an Inclusive Employer for 2025-2026 by Diversity Council of Australia and a 2024-2025 Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA). BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team at recruitment@bdo.com.au We shape what matters. At BDO we are always looking ahead, thinking bigger, reaching further and always staying personal and human in everything we do. We’re by your side, backing you to explore ideas and new ways of working to shape the future you want to see.

Responsibilities

This role supports the General Counsel, Head of Legal, by ensuring the office operates efficiently and maintains focus on legal matters and strategic priorities, involving broad coordination with national stakeholders. Key duties include executive support, diary management, meeting preparation, stakeholder communications, and administrative/financial support.