Executive Assistant at BERNARDO WILLS

Spokane, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Apr, 26

Salary

0.0

Posted On

20 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Project Coordination, Client Relations, Communication Skills, Organizational Skills, Attention to Detail, Problem-Solving, Microsoft Office Suite, Teamwork, Professionalism, Flexibility, Proactivity, Confidentiality, Multitasking, Positive Attitude, Learning

Industry

Architecture and Planning

Description

Description Why Bernardo Wills? Bernardo Wills is a full-service, multi-disciplinary design firm located in Spokane, Washington. Consisting of architects and landscape architects, we serve a wide array of public and private clients among many project types. We strive to make communities better. Bernardo Wills is committed to creating an inclusive employee experience for all. Regardless of race, gender, religion, sexual orientation, age, disability, or if you’re parenting the next generation of innovators, we firmly believe that our work is at its best when everyone feels free to be their most authentic self. Our dynamic culture is built on the principles of respect, communication, collaboration, and flexibility. We offer a competitive salary and benefits package, including paid time off and holidays, immediate access to our 401K program upon hire, opportunities for professional development, a kind, fun, and friendly office environment, and project variety. To learn more about us visit www.bernardowills.com. Summary We are currently seeking an Executive Assistant to provide comprehensive administrative support to our Principals. Ideal candidates for this position will be adept at managing multiple priorities, possess exceptional communication skills, have a keen attention for detail, and the ability to see all the pieces of the puzzle to avoid possible complications. This role requires a proactive approach and the ability to work independently while contributing to a team-oriented environment, the ability to be flexible and pivot priorities, when needed, is a plus. Candidates should demonstrate professionalism in interactions with internal staff or external clients. Primary Responsibilities o Administrative Support: o Manage Principal’s calendars, including scheduling meetings and handling appointment conflicts. o Prepare and edit correspondence, reports, presentations, and other technical or non-technical documents. o Organize and prioritize incoming communications and requests, ensuring timely responses and follow-ups. o Project Coordination: o Assist in organizing and coordinating project meetings, including set-up, preparing agendas or other meeting materials, taking minutes, and tracking action items. o Support the preparation of project proposals, fee proposals, presentations, and client communications. o Maintain project files and documentation, ensuring accuracy and confidentiality. o Client Relations: o Serve as a point of contact for clients, vendors, and internal teams, handling inquiries and ensuring a professional and efficient communication flow. o Assist with client meetings and presentations, including preparing materials and following up on deliverables. Requirements Qualifications o Bachelor’s degree in business administration, Architecture, and/or a related field preferred. o Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role, preferably within the architecture, engineering, or construction industry. o Proficiency in Microsoft Office Suit (Word, Excel, PowerPoint, Outlook) and other relevant software. o Exceptional organizational and multitasking abilities with a strong attention to detail. o Excellent written and verbal communication skills. o Ability to maintain confidentiality and handle sensitive information with discretion. o Strong problem-solving skills and the ability to work independently as well as part of a team. o A warm, positive attitude and passion for learning. o Ability to work a full-time, in-office position at our office in Spokane, Washington. o Must be able to reliably commute to our in-person design office or are planning to relocate prior to starting work to Spokane, WA 99201. Our Mission: We are here to make communities better. We do this by giving our clients’ purpose a place. We design places, spaces, and visions. To apply, please send a complete resume to cpatchin@bernardowills.com.

Responsibilities

The Executive Assistant will provide comprehensive administrative support to the Principals, including managing calendars, preparing documents, and coordinating project meetings. They will also serve as a point of contact for clients and assist with client communications.