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Executive Assistant at Bespoke Labs
Mountain View, California, United States -
Full Time

Start Date

Immediate

Expiry Date

22 Mar, 26

Salary

80000.0

Posted On

22 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Calendar Management, Payroll Processing, Benefits Administration, Expense Management, Compliance Management, Material Preparation, System Building, Prioritization

Industry

Apparel Manufacturing

Description
About Bespoke Labs Bespoke Labs is an applied AI research lab pioneering data and RL environment curation for training and evaluating agents. Recently, we curated Open Thoughts, one of the best open reasoning datasets used by multiple frontier labs, trained SOTA specialized models such as Bespoke-MiniChart-7B and Bespoke-MiniCheck, and taught agents to do multi-turn tool-calling with reinforcement learning. Bespoke is uniquely positioned to capture a large market share of data and RL environment curation. About the Role We're looking for an Executive Assistant who can own the operational foundation of a fast-scaling AI startup. This isn't a traditional EA role: you'll be the person who ensures the executive team can focus on strategic aspects and building the future, while you handle everything that makes a company actually run. As we scale from seed to Series A and beyond, you'll grow with us, potentially evolving into an Operations Manager or Chief of Staff role. What You'll Own Core responsibilities: Coordinate CEO calendar and meetings Process payroll and manage benefits administration Set up new employees (Gmail, Slack, equipment, HR software) Handle expense management (receipt uploads, vendor payments, subscriptions) Manage business licenses and compliance filings Material prep What We're Looking For 2-4 years as an EA, operations coordinator, or office manager (startup experience strongly preferred) You've handled payroll, benefits, or finance operations before You build systems and processes, not just execute tasks You're comfortable with ambiguity and can prioritize independently Bonus: You've supported a founder through fundraising Compensation & Benefits Salary: $80K+ depending on experience Early-stage equity Health, dental, vision insurance Hybrid work in Mountain View. No remote applications.
Responsibilities
The Executive Assistant will coordinate the CEO's calendar and meetings, process payroll, and manage benefits administration. They will also handle expense management and ensure compliance with business licenses.