Executive Assistant at Bethany for Children & Families

Moline, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

65000.0

Posted On

08 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Confidentiality, Scheduling, Microsoft Office Suite, Attention to Detail, Independence, Professionalism, Proactive Approach, Donor Communication, Minute-Taking, Project Coordination, File Management, Email Management, Adaptability, Mission-Driven

Industry

Individual and Family Services

Description

Description About Us Bethany for Children & Families exists to strengthen families, support children, and build healthier communities. Every member of our team plays a part in that mission. The Executive Assistant position provides direct support to our President/CEO, helping ensure that the office runs efficiently and that the organization’s mission moves forward each day. Position Summary The Executive Assistant provides high-level administrative and organizational support exclusively to the President/CEO. This position requires professionalism, confidentiality, and independence, as well as the ability to manage multiple priorities with precision and care. The ideal candidate is highly organized, dependable, and mission-driven, with excellent communication skills and a proactive approach to anticipating needs. Salary range - $55,000 - $65,000 Benefits That’ll Make You Smile We believe in taking care of our team so they can take care of others. That’s why we offer: Vacation time that grows with you — earn up to 80 hours your first year, and up to 160 hours after. Sick time you can count on — earn up to 96 hours each year. 11 paid holidays every year. 403(b) retirement plan with 8% employer contributions upon meeting eligibility. Choice of two health plans (one with an HSA + employer contributions). Dental insurance. Vision insurance (100% employer-paid). Group Life and AD&D insurance included. Options for extra voluntary coverage. Educational Aid program to support your professional growth. Key Responsibilities for the Executive Assistant: Manage the CEO’s calendar, meetings, and travel arrangements while maintaining confidentiality at all times. Serve as the primary point of contact for visitors, callers, and external partners seeking to connect with the CEO. Prepare letters, reports, contracts, and other documents on behalf of the CEO and Board of Directors. Coordinate Board of Directors meetings, including agenda preparation, minute-taking, and distribution of materials. Maintain organized electronic and paper files for all executive-level records. Draft and manage professional correspondence, emails, and forms as directed by the CEO. Assist with donor communications, scheduling, and appreciation efforts to support fundraising goals. Research and coordinate special projects as assigned by the CEO. Coordinate logistics for internal and external meetings, ensuring professional presentation and accuracy. Collaborate with temporary or short-term staff when needed to complete administrative projects. Requirements Skills and Qualifications for the Executive Assistant: Minimum of three years of experience as an executive assistant or in a similar administrative role. High school diploma required; associate or bachelor’s degree preferred. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Exceptional organizational skills and attention to detail. Strong written and verbal communication abilities. Proven ability to handle confidential information with integrity. Skilled at managing complex scheduling and prioritizing competing demands. Comfortable communicating with donors, board members, and community partners. Self-motivated and able to work independently with minimal supervision. Professional, adaptable, and mission-oriented mindset. Ready to Make a Difference? We can’t wait to meet you! Apply today and become part of a team that’s all about supporting each other, growing together, and making a positive impact in our community. Equal Opportunity Employer We celebrate diversity and are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected characteristic.

Responsibilities

The Executive Assistant provides high-level administrative support to the President/CEO, managing their calendar, meetings, and travel arrangements. This role also involves preparing documents, coordinating Board meetings, and assisting with donor communications.